Sharing Information by Using Libraries

Getting Started with Microsoft Windows SharePoint Services

Creating Document, Form, and Picture Libraries

1	To begin creating a library, on the Team Web Site Home page, on the top link bar, click Create.
2	To create an empty document library, on the Team Web Site Create Page, in the right pane, under Document Libraries, click Document Library.
3	To enter a name for the document library, on the Team Web Site New Document Library page, for the purposes of this exercise, press SPACEBAR, and wait as the text is typed for you.
4	To enter a description for the document library, click in the Description box, press SPACEBAR, and wait as the text is typed for you.
5	To create the document library, click once below the scroll box, and at the bottom of the page, click Create.
6	To begin creating another library, on the Team Web Site Spring 06 Marketing page, on the top link bar, click Create.
7	To create an empty form library, on the Team Web Site Create Page, in the right pane, under Document Libraries, click Form Library.
8	To enter a name for the form library, on the Team Web Site New Form Library page, press SPACEBAR, and wait as the text is typed for you.
9	To enter a description for the form library, click in the Description box, press SPACEBAR, and wait as the text is typed for you.
10	To display the form library on the Quick Launch bar, under Navigation, click Yes, and then click below the scroll box.
11	To create the form library, at the bottom of the page, click Create.
12	To begin creating another library, on the Team Web Site 2006 Promotional POs page, on the top link bar, click Create.
13	To create an empty picture library, on the Team Web Site Create Page, in the right pane, under Picture Libraries, click Picture Library.
14	To enter a name for the picture library, on the Team Web Site New Picture Library page, press SPACEBAR, and wait as the text is typed for you.
15	To enter a description for the picture library, on the Team Web Site New Picture Library page, click in the Description box, press SPACEBAR, and wait as the text is typed for you.
16	To create the picture library, click once below the scroll box, and at the bottom of the page, click Create.
17	To view the new libraries on the Quick Launch bar, on the Team Web Site Contest Entries page, on the top link bar, click Home.
18	To open a document library, on the Team Web Site Home page, on the Quick Launch bar, click Spring 06 Marketing.
19	To create a new folder in this document library, on the Team Web Site Spring 06 Marketing page, on the Spring 06 Marketing toolbar, click New Folder.
20	To name the folder, on the Team Web Site Spring 06 Marketing: New Folder page, press SPACEBAR, wait as the folder name is typed for you, and then on the Spring 06 Marketing toolbar, click Save and Close.

Adding Content to Libraries

1	To begin adding documents to a document library, on the Team Web Site Home page, on the top link bar, click Documents and Lists.
2	To open the library you want to add a document to, on the Team Web Site Documents and Lists page, in the right pane, under Document Libraries, click Plant Descriptions.
3	To begin transferring a document from your computer to the library, on the Team Web Site Plant Descriptions page, on the Plant Descriptions toolbar, click Upload Document.
4	To locate the document on your hard disk, on the Team Web Site Plant Descriptions: Upload Document page, click Browse.
5	To select the document, in the Choose file dialog box, double-click The Garden Company, click WaterOak, and then click Open.
6	To add the selected document to the library, on the Team Web Site Plant Descriptions: Upload Document page, on the Plant Descriptions: Upload Document toolbar, click Save and Close.
7	To return to the home page, on the Team Web Site Plant Descriptions page, on the top link bar, click Home.
8	To begin adding pictures to a picture library, on the Team Web Site Home page, on the Quick Launch bar, click Contest Entries.
9	To begin transferring the pictures from your computer to the library, on the Team Web Site Contest Entries page, on the Contest Entries toolbar, click Add Picture.
10	To locate multiple pictures on your hard disk, on the Team Web Site Contest Entries: Add Picture page, click Upload Multiple Files.
11	To specify the folder that contains the pictures you will add, on the left, in the Picture Shortcuts pane, click Add Picture Shortcut.
12	To browse to the folder, in the Add Picture Shortcut dialog box, on the Places bar, click My Documents, and then in the dialog box, double-click The Garden Company.
13	To select and add the folder, in the Add Picture Shortcut dialog box, click Contest, and then click Add.
14	To select all the pictures in the folder, in the Uploading Selected Pictures window, click the Edit menu, and then click Select All.
15	To add the selected pictures to the library, in the Uploading Selected Pictures window, in the lower-right corner, click Upload and Close.
16	To return to the picture library and view the uploaded photos, on the Team Web Site Contest Entries: Uploading Pictures page, click Go back to “Contest Entries”.

Checking Documents Out and In by Using the Browser

1	To begin checking out a document, on the Team Web Site Plant Descriptions page, in the right pane, point to the WaterOak document that has the NEW icon next to it, click the arrow that appears, and then click Check Out.
2	To begin checking in the document, on the Team Web Site Plant Descriptions page, point to the WaterOak document that has the NEW icon next to it, click the arrow that appears, and then click Check In.
3	To add a comment to the version history, on the Team Web Site Check In page, for the purposes of this exercise, click in the Check In comments box, press SPACEBAR, and the comment text will be typed for you.
4	To finish checking in the document and record the comment, click OK.
5	To view the version history, on the Team Web Site Plant Descriptions page, point to the WaterOak document that has the NEW icon next to it, click the arrow that appears, and then click Version History.

Checking Documents Out and In by Using Microsoft Office 2003

1	To begin checking out a document to edit it in Word 2003, on the Team Web Site Plant Descriptions page, in the right pane, point to the WaterOak document that has the NEW icon next to it, click the arrow that appears, and then click Edit in Microsoft Office Word.
2	To acknowledge the warning and continue opening the file, in the Microsoft Internet Explorer dialog box, click OK.
3	To check out the open document from within Word 2003, in the Microsoft Word window, click the File menu, and then click Check Out.
4	To make a change to the content, in the first sentence, drag the pointer to select the words Water Oak, and then on the Formatting toolbar, click the Bold button.
5	To save your changes, click the File menu, and then click Save.
6	To check in the file, in the Shared Workspace task pane, click Check in.
7	To finish checking in the document without adding a comment, in the Check In Comments dialog box, click OK.
8	To exit Word 2003 and return to the SharePoint site, on the document’s title bar, click the Close button.

Deleting Documents and Libraries

1	To display the Team Web Site Documents and Lists page, on the Team Web Site Home page, on the top link bar, click Documents and Lists.
2	To begin deleting a document from a document library, on the Team Web Site Documents and Lists page, in the right pane, under Document Libraries, click Plant Descriptions.
3	To specify the document you want to delete, on the Team Web Site Plant Descriptions page, point to the WaterOak document that has the NEW icon next to it, click the arrow that appears, and then click Delete.
4	To confirm that you want to delete the document, in the Microsoft Internet Explorer dialog box, click OK.
5	To begin deleting a form library that is no longer used, on the top link bar, click Home.
6	To open the library, on the Team Web Site Home page, on the Quick Launch bar, click 2006 Promotional POs.
7	To change the library’s general settings, columns, or views, on the Team Web Site 2006 Promotional POs page, in the left pane, on the Actions menu, click Modify settings and columns.
8	To delete the selected library, on the Team Web Site Customize 2006 Promotional POs page, click once below the scroll box on the scroll bar, and under General Settings, click Delete this form library.
9	To confirm that you want to delete the library, in the Microsoft Internet Explorer dialog box, click OK.