Using Tables, Charts, and Graphics

Advanced Training for Microsoft Word 2002

Creating and Using Tables

1	To insert a new table, click the Table menu, point to Insert, and then click Table.
2	To create a table containing five columns and five rows, in the Insert Table dialog box, next to Number of rows, click the Up arrow three times (until 5 is displayed) and then click OK.
3	To select the first row, click the selection area just to the left of the first row.
4	To combine the cells in the first row into one long cell, click the Table menu and then click Merge Cells.
5	To enter a title into the merged first row and then move to the next row, type The Garden Company Herb Plant Order Form and then press the TAB key.
6	In the first cell in the second row, type Page No. and then press TAB.
7	To finish entering labels into this row, type Description, press TAB, type Quantity, press TAB, type Unit Price, press TAB, type Total, and press TAB.
8	To enter items into the next row, type 25, press TAB, type Lemon Basil, press TAB, type 3, press TAB, type 2.29, press TAB, and then type 6.87.
9	To add two new rows below the fifth row, you will first need to select two existing rows. To do so, point to the selection area at the left end of the fourth row, hold down the left mouse button, drag the mouse pointer to the selection area to the left of the fifth row, and release the mouse button.
10	Click the Table menu, point to Insert, and then click Rows Below.
11	To select the first four cells in the last row and merge them into one long cell, click the first cell in the last row, hold down the SHIFT key, press the RIGHT ARROW key four times, and release the SHIFT key.
12	Click the Table menu, and then click Merge Cells.
13	To enter text into the merged cell, type Total Order Amount and press the TAB key.
14	To create a new row with the same format as the last row, press the TAB key again.
15	To enter text into the first cell of the new row and then create a similar row below it, type Add Shipping and Handling Fee and then press the TAB key twice.
16	To enter text into the first cell of the new row and then create another row below it, type Add Delivery Service Fee, if necessary and then press the TAB key twice.
17	Type Total Amount Due.
18	To convert a paragraph of existing text into a table, click to the left of the text that begins Shipping and Handling, press the SHIFT key on your keyboard, click to the right of $15.95, and release the SHIFT key.
19	Click the Table menu, point to Convert, and then click Text to Table.
20	To make the size of the table's cells just large enough to fit their contents, in the Convert Text to Table dialog box, in the AutoFit behavior section, click AutoFit to contents and then click OK.
21	To move to the next table on the page, click once beneath the scroll box in the vertical scroll bar, and then in the next table, click to the right of the phrase Delivery Services.
22	To sort the items in this table in descending order of price, click the Table menu and click Sort.
23	In the Sort dialog box, in the Sort by section, click the Down arrow for the first box, click (Column2), then at right, click the Descending option, and click OK.
24	To see how this page will look when printed, click the View menu and then click Print Layout.
25	To bring all three tables into view at once, click once above the scroll box in the vertical scroll bar, then click the Scroll Down arrow 5 times.
26	To move the Delivery Services table up and to the right of the Shipping and Handling Fees table, hold the mouse pointer over the Delivery Services table until you see the Select Table button appear at its upper-left corner.
27	Point to the Select Table button, hold down the left mouse button, drag the outline of the table up and to the right until the top of the Delivery Services table aligns approximately with the top of the Shipping and Handling Fees table, and the right side of this table aligns approximately with the right side of the table above it, and release the mouse button.
28	To increase the size of the Delivery Services table so that it matches the Shipping and Handling Fees table, point to the Delivery Services table, and then, in the lower-right corner, point to the square selection handle, hold down the left mouse button, drag it down until the lower edge of this table aligns approximately with the lower edge of the table to its left, and release the mouse button.

Calculating Data in Tables

1	To create a new row identical to those above it, click the last cell (to the right) in the table, and then press the TAB key.
2	To enter text in the first cell of the new row, type Average.
3	To begin calculating the average number of customers in a week, click the last cell of the Week 1 column, click the Table menu, and then click Formula.
4	To select the formula, in the Formula dialog box, click to the left of SUM(ABOVE), hold down the mouse button, drag to the end of the text, and release the mouse button.
5	To change the formula so that you can calculate the average number of customers for Week1, press DELETE, click the Paste Function arrow, and click Average.
6	To specify the location of the data that is to be calculated, type ABOVE, and click OK.
7	To scroll down to the end of the document, click once below the scroll box on the vertical scroll bar.
8	To specify where you would like to embed an Excel worksheet into the document, click below the first cell of the last row of the table, and press ENTER.
9	To embed an Excel worksheet into this document, click the Insert menu, and click Object.
10	To select the Excel worksheet to be embedded, in the Object dialog box, click the Create from File tab, and then click Browse.
11	In the Browse dialog box, double-click The Garden Company folder, double-click the Customer Database folder, click the Customers file, and then click Insert.
12	To finish embedding the selected Excel worksheet, in the Object dialog box, click OK.
13	To activate the Excel worksheet so that you can modify and recalculate the data it contains, double-click in the embedded table.
14	To revise the data and recalculate the average for Week 5, click cell B2 (containing the number 125), type 124, and then press ENTER.
15	To deactivate the embedded worksheet, click the blank area just above the embedded worksheet.

Importing Data into a Chart

1	To make the chart's datasheet appear, along with the toolbar buttons and menu commands for charts, double-click the chart.
2	To view columns E, F, G, and H in the datasheet, click anywhere on the datasheet, then press the RIGHT ARROW key on your keyboard five times.
3	To select cells in the first four rows in columns E through H, point to the first empty cell under column E, hold down the left mouse button, drag the pointer to the cell at the intersection of column H and row 3, and release the mouse button.
4	To import data from an Excel workbook into the selected cells, on the Standard toolbar, click the Import File button.
5	Double-click the Statistics folder, and then double-click the Customers file.
6	To import the data from the worksheet called weeks 5-8 (which is already selected) but prevent this data from overwriting your existing chart data, in the Import Data Options dialog box, click to remove the check mark from the Overwrite existing cells check box and then click OK.
7	Notice that the chart has changed to include the new data. To hide the datasheet, on the Standard toolbar, click the View Datasheet button.
8	To scroll down in the document so that you have room to expand the chart below, on the vertical scroll bar, click the Scroll Down button five times.
9	To increase the height of the chart, point to the resize handle at the center of the bottom edge of the chart, and when the pointer changes to a double-arrow resize pointer, hold down the left mouse button, drag the handle down about one inch, and release the mouse button.
10	To deselect the chart, click the blank area to the right of the chart.

Inserting and Modifying Pictures

1	To display the Picture toolbar so that you can begin inserting a picture, click the View menu, point to Toolbars, and then click Picture.
2	To begin inserting a picture, on the Picture toolbar, click the Insert Picture button (first button on the left).
3	To select the picture to be inserted, in the Insert Picture dialog box, double-click the Memos folder, double-click the Graphics folder, and then double-click the Gardenco file.
4	To move the graphic to the background, click the The Garden Company graphic, and then, on the Picture toolbar, click the Text Wrapping button, and click Behind Text.
5	To fade out the logo colors, on the Picture toolbar, click the Color button (second button from the left) and then click Washout.
6	To make the picture darker, on the Picture toolbar, click the Less Brightness button (sixth button from the left) four times.
7	To sharpen the picture, on the Picture toolbar, click the More Contrast button (third button from the left) twice.
8	To resize the logo, click the sizing handle in the lower-right corner, hold down the mouse button, then drag up and to the left until the logo reaches the 3-inch mark on the ruler above.
9	To change additional formatting of the picture, click the Format menu, and then click Picture.
10	To fine-tune the layout of the picture, in the Format Picture dialog box, click the Layout tab, and then click the Advanced button.
11	To change the text wrapping style, in the Advanced Layout dialog box, click Tight, and then click Left only.
12	To reposition the picture, in the Advanced Layout dialog box, click the Picture Position tab.
13	To change the horizontal alignment to the center of the column, in the Horizontal section of the new tab, click Alignment, then click the arrow for the first box to its right, and click Centered.
14	To specify that the picture be horizontally centered relative to the margin, at the top right of the Horizontal section, click the relative to arrow, and click Margin.
15	To move the picture to below the paragraph in which it was inserted, in the Vertical section of the Picture Position tab, click Absolute position, and then click OK.
16	To close the Format Picture dialog box and display the picture as you have repositioned it (below the paragraph, centered, with text wrapped to its left), click OK.
17	To move both the picture and the text down one line, click to the left of the text To: Catherine Turner, and then press ENTER.
18	To insert a clip art picture, click to the right of the title Memorandum, and on the Drawing toolbar, click the Insert Clip Art button.
19	To search for clip art pictures depicting a memo, in the Insert Clip Art task pane, click in the Search text box, type memo, and then click Search.
20	To insert a picture of a memo, in the Results area, click the picture on the right in the first row, and then click the Close button on the task pane.
21	To resize the inserted picture, click the Memo picture, and then, on the Picture toolbar, click the Format Picture button (third button from the right).
22	In the Format Picture dialog box, click the Size tab.
23	To make the picture smaller, in the Scale area, in the Height box, double-click 100, type 25, and then press the TAB key.
24	Notice that the width percentage automatically changes to match the height percentage. To bring the changes into effect, click OK.