Collaborating with Others

Advanced Training for Microsoft Word 2002

Tracking Changes in a Document

1	To display the Reviewing toolbar, click the View menu, point to Toolbars, and then click Reviewing.
2	To have Word track any changes you make, on the Reviewing toolbar, click the Track Changes button.
3	To change the date of the memo, where you see the date 5/15/2003, click to the left of 15 and press the DELETE key twice.
4	Notice the revision balloon at the right, which describes the type and content of your change. To complete your change, type 19.
5	To scroll down the page, click once beneath the scroll box on the vertical scroll bar.
6	To change a price, click to the right of the new price 20.17 (for the decorative bench), press the BACKSPACE key twice, and then type 99.
7	To revise another price, click to the right of the new price 15.29 (for the garden hose), press BACKSPACE twice, and then type 99.
8	To change the header row in this list to bold, point to the left of Item Name, hold down the left mouse button, drag to the right of Code #, release the mouse button, and then on the Formatting toolbar, click the Bold button.
9	To deselect the changed text and view the revision balloon that describes it, click to the right of Code # and then in the horizontal scroll bar, click once to the right of the scroll box.
10	To see a ScreenTip that tells you who made the change, when the change was made, and the type of change that was made, hold the mouse pointer over the text Code # until you see a ScreenTip appear.
11	To move the insertion point back to the top of the page, hold down the CTRL key and press the HOME key on your keyboard.
12	To review each of the changes that have been made, on the Reviewing toolbar, click the Next button (with the right-facing arrow).
13	To accept the change that is highlighted, on the Reviewing toolbar, click the Accept Change button (with the check mark).
14	Notice that the deleted text balloon is gone but that the inserted text, 19, is still shown as a revision. To accept this change as well, click the Accept Change button again.
15	To review the next few changes, on the Reviewing toolbar, click the Next button four times.
16	To reject the changed price of 15.99, on the Reviewing toolbar, click the Reject Change/Delete Comment button (with the X) and then click the Reject Change/Delete Comment button again.
17	To prevent changes to formatting from showing as changes, on the Reviewing toolbar, click the Show down arrow and then click Formatting.
18	To see how the changed document looks without any revision marks, on the Reviewing toolbar, click the Display for Review down arrow (the box that currently contains Final Showing Markup) and click Final.
19	To show revision marks again, click the Display for Review down arrow and click Final Showing Markup.
20	To check for earlier versions of this document, click the File menu and click Versions.
21	To save your changes as a separate version of this document, click Save Now.
22	In the Save Now dialog box, in the Comments on version box, type New price for decorative bench and then click OK.
23	To open the Versions in TrackChange dialog box again, at the right end of the status bar (at the bottom of the document window), double-click the Versions icon.
24	Notice that the new version appears in the Existing versions area. To close the dialog box, click the Close button.

Comparing and Merging Documents

1	To compare and merge this document (Prices1) with two additional documents (Prices2 and Prices3), click the Tools menu and then click Compare and Merge Documents.
2	In the Compare and Merge Documents dialog box, double-click the Memos folder and then click the Prices2 file.
3	To merge the changes in Prices2 into the current document, click the Merge down arrow and then click Merge into current document.
4	In the message box that alerts you to conflicting formatting changes, click Continue with Merge.
5	To merge a third document with the current document, click the Tools menu and then click Compare and Merge Documents.
6	In the Compare and Merge Documents dialog box, click the Prices3 file, click the Merge down arrow, and click Merge into current document.
7	In the message box that alerts you to conflicting formatting changes, click Continue with Merge.
8	To scroll down to the product price list, click once beneath the scroll box on the vertical scroll bar.
9	To hide revisions made by one of the reviewers, on the Reviewing toolbar, click the Show down arrow, point to Reviewers, and then click Eli Bowen.
10	To view the revisions made by all reviewers again, on the Reviewing toolbar, click the Show down arrow, point to Reviewers, and then click All Reviewers.
11	To scroll down again, click once beneath the scroll box on the vertical scroll bar.
12	To enter numbers into the right column of the last three rows in this list, at the right end of the row containing Silk plants (large), click to place the insertion point, type 132, and then press the DOWN ARROW key.
13	Type 139, press the DOWN ARROW key, and then type 167.
14	To view the document's title, click twice above the scroll box on the vertical scroll bar.
15	To select the entire paragraph containing the word Memorandum, triple-click the text Memorandum.
16	To delete this title and leave only the longer title from one of the merged documents, press the DELETE key.
17	To move to the next revision in the document, click once beneath the scroll box on the vertical scroll bar and then click to place the insertion point between Next and Sales in the phrase for Next Sales Period.
18	To accept the added phrase for Next Sales Period and move to the next revision, on the Reviewing toolbar, click the Accept Change button and then click the Next button.
19	To remove the added sentence from this paragraph, on the Reviewing toolbar, click the Reject Change/Delete Comment button.
20	To display the document with all the current changes and without the revision marks, on the Reviewing toolbar, click the Display for Review down arrow and click Final.
21	To display the revision marks again, on the Reviewing toolbar, click the Display for Review down arrow and then click Final Showing Markup.
22	To accept all current changes in the document, on the Reviewing toolbar, click the Accept Change down arrow and then click Accept All Changes in Document.

Creating a Web Document Containing Links

1	To adjust Word's settings for creating Web pages, click the Tools menu and then click Options.
2	Click the General tab, and then click Web Options.
3	To make your Web pages function best for The Garden Company's staff, who all use Microsoft Internet Explorer 6.0, click the down arrow for the first box, labeled People who view this Web page will be using, click Microsoft Internet Explorer 6.0 or later, and then click OK.
4	In the Options dialog box, click OK.
5	To see what this Word document will look like when converted to a Web page, click the File menu and then click Web Page Preview.
6	To expand the Internet Explorer window, in the upper-right corner of the new window, click the Maximize button.
7	To close the Internet Explorer window, click the File menu and then click Close.
8	To save this document as a Web archive so that all of the text and graphics are stored as a single Web document, click the File menu and then click Save as Web Page.
9	To specify a file location and a title for the Web page, in the Save As dialog box, double-click the Ads folder and then click Change Title.
10	In the Set Page Title dialog box, in the Page title box, type Garden Company Ads and click OK.
11	In the Save As dialog box, click Save.
12	In the message box, click Continue.
13	To view all of The Garden Company logo, in the vertical scroll bar, point to the scroll box, hold down the left mouse button, drag the scroll box down until Ad Committee Members appears at the top of the document window, and release the mouse button.
14	To give The Garden Company logo a hyperlink, click The Garden Company logo, click the Insert menu, and click Hyperlink.
15	In the Insert Hyperlink dialog box, in the list of folders and files, click the OtherLogos file.
16	To set the OtherLogos document to open in a new window when this hyperlink is clicked, click the Target Frame button, then in the Set Target Frame dialog box, click the down arrow, and click New window.
17	Click OK, and then in the Insert Hyperlink dialog box, click OK again.
18	To display a ScreenTip that shows the path of the hyperlink, hold the mouse pointer over the logo for a few seconds.
19	To follow the new hyperlink, hold down the CTRL key and then click the logo.
20	To close the new window and return to the Web document you are working on, click the Close button in the upper-right corner.
21	To scroll to the top of the document, click once above the scroll box on the scroll bar.
22	To add a hyperlink to the phrase The Garden Company's, point to the left of the word The, hold down the left mouse button, drag to the end of the phrase The Garden Company's, and release the mouse button.
23	On the Standard toolbar, click the Insert Hyperlink button.
24	To have this link connect to The Garden Company's Web address (which is www.gardenco.msn.com), in Insert Hyperlink dialog box, in the Address: box, type www.gardenco.msn.com.
25	Notice that http:// is automatically filled in for you. To insert the hyperlink, click OK.
26	To remove 's from the linked text, click to the left of the word Company's, and on the Standard toolbar, click the Insert Hyperlink button.
27	In the Edit Hyperlink dialog box, in the Text to display box, click to the right of the text.
28	Press the BACKSPACE key twice, and then click OK.

Adding a Link Bar to a Web Document

1	To begin inserting a link bar in your document, click the Insert menu, and then click Web Component.
2	To accept the current selections on the first page of the Insert Web Component Wizard and insert a link bar with custom links, click Next.
3	To select a bar style, in the Choose a bar style list, click the Bars theme (the buttons shown in the second row), and then click Next.
4	To insert a link bar with the links arranged horizontally, which is the default selection in the Choose an orientation list, click Finish.
5	To create a new link bar, in the Link Bar Properties dialog box, in the Choose Existing list, click Create New.
6	To specify a name for the link bar, in the Name box, type Logos, and then click OK.
7	To add a link to the Logos link bar, click Add link.
8	To add a link called Other Logos, in the Add to Link Bar dialog box, click Other Logo Options, in the Text to display box, type Other Logos, and then click OK.
9	To add more links to the Logos link bar, click Add link.
10	In the Add to Link Bar dialog box, click Garden Company Logo, in the Text to display box, type TGC Logo, and then click OK.
11	To change the order of the links so that the TGC Logo appears first in the Links list, click Move up.
12	To add the link bar to your document, click OK.
13	To modify text in the first ad, click once below the scroll box on the vertical scroll bar, click to the right of Semi-Annual, press the SPACEBAR, and type Super.
14	To scroll down the page, click once below the scroll box on the vertical scroll bar.
15	To change the position of a graphic in the ad, click to the right of the text More!, and press ENTER twice.
16	To select the graphic you will move, click the graphic below Sale continues until 8 pm!.
17	Point to the selected graphic, hold down the mouse button, drag the graphic up to the second blank line below the text More!, and release the mouse button.

Attaching a Digital Signature

1	To begin signing a macro project (adding a signature to a Web document), click the Tools menu, point to Macro, and then click Visual Basic Editor.
2	To sign the current document that is open in Word, in the Project pane, under Project (Permit), click ThisDocument.
3	In the Visual Basic Editor window, click the Tools menu, and then click Digital Signature.
4	Notice that in the Digital Signature dialog box, the Certificate Name is blank. To assign a name, click Choose.
5	In the Select Certificate dialog box, click Catherine Turner, and then click View Certificate.
6	To close the Certificate dialog box, click OK.
7	To close the Select Certificate dialog box, click OK.
8	To accept that your document will be signed as Catherine Turner, in the Digital Signature dialog box, click OK.
9	To close the Visual Basic Editor window, click the Close Window button in the upper-right corner.
10	To save and close the signed Web document, on the Standard toolbar, click the Save button, and then on the document window title bar, click the Close Window button.
11	To begin adding a digital signature to a regular Word file, on the Standard toolbar, click the Open button.
12	In the Open dialog box, in the folder list, double-click The Garden Company folder, double-click the Forms folder, and then double-click the PermitForm file.
13	To add a digital signature to the document, click the Tools menu, and then click Options.
14	Click the Security tab, and then click Digital Signatures.
15	To add a signature, in the Digital Signatures dialog box, click Add.
16	To select a certificate, in the Select Certificate dialog box, click Catherine Turner, and then click OK.
17	To add the Catherine Turner signature to your document, in the Digital Signature dialog box, click OK.
18	To close the Options dialog box and return to the document, click OK.
19	Notice that the text (Signed) appears next to the document name in the title bar. To save your changes to the document, on the Standard toolbar, click the Save button.