Working with Existing Documents

Advanced Training for Microsoft Office Word 2003

Changing a Document's Background

1	A background can be applied and viewed only in the Web Layout view. To change to the Web Layout view, click the View menu, and then click Web Layout.
2	To change the background color of the document to light green, click the Format menu, point to Background, and then click the Light Green square, as indicated.
3	To begin adding a texture effect to the document, click the Format menu, point to Background, and then click Fill Effects.
4	To change the background texture of the document, in the Fill Effects dialog box, click the Texture tab, click the indicated texture, and then click OK.
5	To change to the Print Layout view, click the View menu, and then click Print Layout. Notice that the background texture is not displayed in the Print Layout view.
6	To begin inserting a watermark, on the Format menu, point to Background, and then click Printed Watermark.
7	To insert a text watermark, in the Printed Watermark dialog box, click Text watermark.
8	To select a text watermark, click the Text list arrow, click once below the scroll box, and then click URGENT.
9	To change the color of the watermark to bright green, click the Color list arrow, click the Bright Green square, as indicated, and then click OK.
10	Click once below the scroll box to see the watermark. To begin inserting a graphic watermark, click the Format menu, point to Background, and then click Printed Watermark.
11	To choose the picture to set as the watermark for the document, in the Printed Watermark dialog box, click Picture watermark, and then click Select Picture.
12	To select and insert a picture, in the Insert Picture dialog box, click the Sample Pictures folder, click Open, click Blue hills, and then click Insert.
13	To adjust the size of the picture, click the Scale list arrow, and then click 200%.
14	To create a vibrant picture, clear the Washout check box, and then click OK to set the picture as the watermark.
15	To save your changes to the document, on the Standard toolbar, click the Save button.

Using Styles to Change the Look of Text

1	To open the Styles and Formatting task pane and look at all of the available styles, click the Format menu, and click Styles and Formatting.
2	To see the style that is applied to specific text, click the Why Compost? heading and notice that Body Text appears in the Formatting of selected text box.
3	To change the style of the selected text, click below the scroll box on the scroll bar of the Pick formatting to apply list in the Styles and Formatting task pane, and click the Heading 2 style.
4	To select multiple headings, click below the scroll box on the document window scroll bar, triple-click What Is a Compost Pile?, click twice below the scroll box, hold down the CTRL key, triple-click How Do You Make a Compost Pile?, and then release the CTRL key.
5	To apply a style to the two selected headings at the same time, in the Styles and Formatting task pane, click the Heading 2 style in the Pick formatting to apply list.
6	To select all similarly styled text, click three times above the scroll box in the vertical scroll bar, click anywhere in the Why Compost? heading, and in the Styles and Formatting task pane, click Select All.
7	To display the New Style dialog box, in the Styles and Formatting task pane, click New Style.
8	To create a style and assign it a name, for the purposes of this exercise, press SPACEBAR to have the name Heading 2 Plus typed for you in the Name text box.
9	To define the new style's formatting, under Formatting in the New Style dialog box, click the Font Size arrow, click 16, click the Font Color arrow, and then click the indicated box in the color palette.
10	To add the new style to the list of available paragraph styles, click OK.
11	To apply the new style to all selected text, in the Styles and Formatting task pane, click the Heading 2 Plus style in the Pick formatting to apply list.
12	To modify the style, in the Styles and Formatting task pane, point to the Heading 2 Plus style, click the arrow that appears to its right, and then click Modify.
13	To remove italic formatting from the style and from all text to which the style is applied, under Formatting in the Modify Style dialog box, click the Italic button, and then click OK.
14	To delete a style, in the Styles and Formatting task pane, point to the Heading 2 Plus style in the Pick formatting to apply list, click the arrow that appears to its right, and then click Delete.
15	When prompted to confirm that you want to delete the style, click Yes.
16	To view only the styles used in the open document, at the bottom of the Styles and Formatting task pane, click the Show arrow, and then click Formatting in use.

Changing a Document's Theme

1	To begin applying a theme to the document, click the Format menu, and then click Theme.
2	In the Theme dialog box, in the Choose a Theme list, click once below the scroll box, and then click Layers.
3	To apply the Layers theme to the document, click OK.
4	In the document, click to the left of the Why Compost? heading and drag to select it.
5	To apply a different style to the heading, click the Format menu, and then click Styles and Formatting.
6	In the Pick formatting to apply list, click once below the scroll box, click Heading 2, and notice that the style is applied to the heading.
7	To close the Styles and Formatting task pane, click the Close button.
8	To change a style by using the Style Gallery, click to the left of the Why Compost? heading, click the Format menu, and then click Theme.
9	In the Theme dialog box, click Style Gallery, and in the Style Gallery dialog box, in the Template list, click Manual.
10	Notice that in the Preview area, the Document option is selected. To preview the style, in the Preview area, click Document, and then click OK.

Inserting Breaks and Headers and Footers

1	To select the entire content of the document, click the Edit menu, and then click Select All.
2	To modify how paragraphs are presented, click the Format menu, click Paragraph, and then click the Line and Page Breaks tab.
3	To prevent Word from printing the last or first line of a paragraph by itself on a separate page, select the Widow/Orphan control check box.
4	To prevent a page break within a paragraph, select the Keep lines together check box, and then click OK.
5	To deselect the entire content, click to the left of the Black Gold heading. Drag the scroll box down to the indicated heading, Hot or Cold?, and then click to the left of the Hot or Cold? heading.
6	To add a page break before the Hot or Cold? heading, click the Insert menu, click Break, verify that the Page break option is selected, and then click OK.
7	To change to the Normal view, click the View menu, click Normal, and then click once above the scroll box.
8	Notice a dotted line displaying the location of a manual page break. Drag the scroll box down to the indicated area, and then click to the left of the Composting DOs and DON'Ts heading.
9	To insert a section break before the Composting DOs and DON'Ts heading, click the Insert menu, click Break, click Next page to specify the section break type, and then click OK.
10	Notice that a double dotted line with the words Section Break (Next Page) is displayed. To move to the beginning of the document, hold down the CTRL key, and then press HOME.
11	To begin adding a header, click the View menu, and click Header and Footer. Notice that the document has changed to the Print Layout view.
12	To enter header text, for the purposes of this exercise, press SPACEBAR to have the text typed for you. To center the text, on the formatting toolbar, click the Center button.
13	To change the font, press HOME, drag to select The Garden Company, click the Format menu, and then click Font. In the Font list, click the Down scroll arrow twice and click Verdana.
14	To change the font size to 14, in the Size list, click once below the scroll box, and then click 14. To make the text bold, in the Font style list, click Bold.
15	To change the color of the text to green, click the Font color list arrow, and then click the Green square, as indicated.
16	To begin changing the character spacing, click the Character Spacing tab.
17	To set the spacing, click the Spacing list arrow, and then click Expanded. In the By box, drag to select 1 pt, press SPACEBAR to have the number typed for you, and then click OK.
18	Notice the formatting changes in the header. To view the first header in the next section, on the Header and Footer toolbar, click the Show Next button.
19	Notice that Word moves to the page after the section break. To use a different header for this section, on the Header and Footer toolbar, click the Link to Previous button to toggle it off.
20	Drag to select The Garden Company, and then press DELETE. On the Header and Footer toolbar, click Close.
21	Notice that Word has switched to the Normal view. To insert page numbers on the footers, on the View menu, click Header and Footer.
22	On the Header and Footer toolbar, click the Switch Between Header and Footer button. Press TAB twice, and then click the Insert Page Number button.
23	Click Close on the Header and Footer toolbar.
24	To view the page numbers, click the View menu, and then click Print Layout.
25	Notice that the pages have been numbered. To save the changes made to the document, on the Standard toolbar, click the Save button.