Working with Graphics and Charts

Advanced Training for Microsoft Office Word 2003

Aligning a Picture with the Surrounding Text

1	To begin formatting the picture, click the logo for The Garden Company to select it.
2	Notice that the Picture toolbar is displayed. On the Picture toolbar, click the Format Picture button. To begin changing the picture layout, click the Layout tab, and then click Advanced.
3	To specify the text-wrapping style, in the Wrapping style area, click Tight. In the Wrap text area, click Both sides.
4	To begin changing the position of the picture, click the Picture Position tab.
5	To begin changing the alignment of the picture, in the Horizontal area, click Alignment. Next, click the Alignment list arrow, and then click Right.
6	To align the picture with the right margin, click the relative to list arrow, and then click Margin.
7	To implement the changes and close the Advanced Layout dialog box, click OK. Click OK again to close the Format Picture dialog box.
8	Notice that the picture has been repositioned with the text wrapped around it. To insert a blank line, click to the left of The at the beginning of the first paragraph, and then press ENTER.
9	Notice that the graphic moves with the text. In the upper-left corner of the document, click the lower leaf graphic.
10	To begin formatting the picture, on the Picture toolbar, click the Format Picture button.
11	To begin changing the picture layout, click the Layout tab and then click Advanced.
12	In the Horizontal area, verify that the Absolute position option is selected. In the Absolute position box, click to the left of – and drag to select -0.98”, which is the default value.
13	To specify the absolute position of the leaf graphic, for the purposes of this exercise, press SPACEBAR to have the number typed for you.
14	Click the to the right of list arrow, and then click Page.
15	In the Vertical area, verify that the Absolute position option is selected. In the Absolute position box, click to the left of – and drag to select -0.68”, which is the default value.
16	To specify the absolute position of the leaf graphic, press SPACEBAR to have the number typed for you. Next, click the below list arrow, and then click Page.
17	To anchor the graphic, in the Options area, select the Lock anchor check box. Click OK to close the Advanced Layout dialog box, and then click OK to close the Format Picture dialog box.
18	To view the changes to the position of the graphic, click once to the right of the horizontal scroll box.
19	To specify the absolute position for the graphic in the left corner, click once to the left of the horizontal scroll box, and then click the leaf graphic in the upper-left corner.
20	To begin formatting the picture, on the Picture toolbar, click the Format Picture button.
21	To begin changing the picture layout, click the Layout tab and then click Advanced.
22	In the Horizontal area, verify that the Absolute position option is selected. In the Absolute position box, click to the left of – and drag to select -1.15”, which is the default value.
23	To specify the absolute position of the leaf graphic, press SPACEBAR to have the number typed for you. Next, click the to the right of list arrow, and then click Page.
24	In the Vertical area, verify that the Absolute position option is selected. In the Absolute position box, click to the left of – and drag to select -1.74”, which is the default value.
25	To specify the absolute position of the leaf graphic, press SPACEBAR to have the number typed for you. Next, click the below list arrow, and then click Page.
26	To anchor the graphic in the absolute position, in the Options area, select the Lock anchor check box. Click OK to close the Advanced Layout dialog box.
27	Click OK again to close the Format Picture dialog box.
28	Click the Close button on the Picture toolbar. To move the insertion point to the left of the first blank paragraph mark, hold down the CTRL key, and press HOME.
29	To insert two blank lines, press the ENTER key twice.
30	Notice that the left leaf graphic remains anchored in its absolute position in the corner of the page. To save the changes made to the document, on the Standard toolbar, click the Save button.

Creating WordArt and Shapes

1	To begin inserting a WordArt object, click the Insert menu, point to Picture, and then click WordArt. To apply a WordArt style, click the indicated style, and then click OK.
2	Notice that, in the Text box, the words Your Text Here are selected by default. To enter text for the WordArt object, for the purposes of the exercise, press SPACEBAR to have the text typed for you.
3	To change the size of the text, click the Size list arrow, click once below the scroll box, and then click 44. To make the text bold, click the Bold button, and then click OK.
4	Notice that the text is inserted as an object at the insertion point. To format the WordArt object, click the object, and on the WordArt toolbar, click the Format WordArt button, as indicated.
5	To change the color, in the Fill area, click the Color list arrow, click the Pink square, as indicated, and then click OK.
6	To change the character spacing, on the WordArt toolbar, click the WordArt Character Spacing button, as indicated, and then click Very Tight.
7	Notice that the spacing between the letters in the WordArt object decreases. To begin changing the shape of the WordArt object, on the WordArt toolbar, click the WordArt Shape button, as indicated.
8	To apply a shape, click the Inflate Top style, as indicated.
9	Notice that the shape of the object changes to an arch. To exaggerate the arch, position the pointer on the middle-upper handle, click the mouse and drag the handle upward to the indicated area.
10	To position the insertion point at the end of the document, hold down the CTRL key, and then press END.
11	To begin inserting a drawing object, click the View menu, point to Toolbars, click Drawing, and then, on the Drawing toolbar, click the Oval button, as indicated.
12	Notice that Word adds a page to the document and inserts a drawing canvas. To add an oval to the drawing canvas, press SPACEBAR to have the oval drawn for you.
13	To create a copy of the first oval, position the mouse pointer over the oval, hold down the CTRL key, drag to the right, and position the second oval inside the indicated area.
14	To add color to the oval on the left, click the oval on the left, click the Fill Color list arrow on the Drawing toolbar, and then click the Pink square, as indicated.
15	To add color to the oval on the right, click the oval on the right, click the Fill Color list arrow on the Drawing toolbar, and then click the Aqua square, as indicated.
16	To begin adding lines to the ovals so that they resemble balloons with strings, on the Drawing toolbar, click AutoShapes, point to Lines, and then click the Curve button, as indicated.
17	To add a curved line to the oval on the left, point to the base of the oval, and press SPACEBAR to have the line drawn for you.
18	To copy the same line to the oval on the right, hold down the CTRL key, click the line, and drag it to the indicated area to copy it to the oval on the right.
19	To group the oval and the line as one object, hold down the CTRL key, and click the Aqua oval. On the Drawing toolbar, click Draw, and then click Group.
20	Notice that only one set of handles appears around the oval and the line, indicating that they are part of a group. To move the grouped object upward, press the Up arrow key once.
21	To flip the object, on the Drawing toolbar, click Draw, point to Rotate or Flip, and then click Flip Horizontal. To deselect the object, click in the indicated area inside the drawing canvas.
22	To begin scaling the object, on the Drawing Canvas toolbar, click the Scale Drawing button, and then click once below the vertical scroll box.
23	Point to the lower-right corner of the drawing canvas, and when the pointer changes to a double arrow, drag up and to the left, to the indicated area.
24	Notice that the drawing canvas disappears from view. To view the drawing canvas, click twice below the vertical scroll box.
25	Notice that Word has scaled the objects in proportion to the drawing canvas. To wrap the text, on the Drawing Canvas toolbar, click the Text Wrapping button, and then click In Front of Text.
26	To position the shapes at the center of the page, place the mouse pointer over the top border of the drawing canvas and drag to the right, until the left border rests on the indicated area.
27	To deselect the drawing canvas, click the indicated area outside the canvas. To save the changes made to the document, on the Standard toolbar, click the Save button.

Creating Charts by Importing Data

1	To move to the end of the document, hold down the CTRL key and press END. To activate the chart in Microsoft Graph, double-click the chart.
2	Notice that a datasheet appears along with Microsoft Graph’s toolbars and menus. To move the datasheet up, click the title bar and drag upward until the datasheet is below the horizontal ruler.
3	To adjust the size of the datasheet, place the mouse pointer over the lower-right corner of the datasheet, as indicated, and drag down until you can see row 18.
4	To begin importing data, click the first cell in row 9, and on the Microsoft Graph Standard toolbar, click the Import File button, as indicated.
5	To specify the file to import, click the Garden Company folder, click Open, double-click the Reports folder, click the Transaction Data file, and then click Open.
6	Notice that the Import Data Options dialog box displays, listing the four worksheets in the workbook. To select a sheet to import data from, in the Select sheet from workbook box, click weeks 9-12.
7	To select a range of cells to import from, select the Range option, and for the purposes of this exercise, press SPACEBAR to have the range typed for you in the Range box.
8	To avoid overwriting existing cells while adding the imported data to the existing chart data, clear the Overwrite existing cells check box, and then click OK.
9	Notice that the data from the Excel worksheet appears in the datasheet. To begin copying data to the datasheet, click the first cell in row 13.
10	To open the Transaction Data file, click Start, click My Documents, double-click the Garden Company folder, double-click the Reports folder, and then double-click Transaction Data.
11	To select a data range to copy, click the weeks 13-16 sheet tab, click cell A2, hold down the SHIFT key, and then click cell D5.
12	To copy the data, click the Edit menu, and then click Copy. To switch to the Transaction Data document, on the taskbar, click the Transaction Report taskbar button.
13	To paste the data, click the Edit menu, and then click Paste. To hide the datasheet, on the Standard toolbar, click the View Datasheet button, as indicated.
14	To delete the arrow that indicates the week in which the mailing was sent, click the black arrow to the left of the text that starts with This is the week, and press DELETE.
15	To edit the text in the text box, click to the left of the word This, hold down the SHIFT key, and then click after the word mailing.
16	To enter new text, press SPACEBAR to have the text typed for you.
17	To deselect the text box, click the indicated area above the text box.
18	To change the orientation of the chart, on the Microsoft Graph Standard toolbar, click the list arrow, as indicated, and then click the By Column button, as indicated.
19	Notice that the plot orientation of the data changes. To begin adding a caption to the chart, click the blank line above the chart.
20	To add a caption, click the Insert menu, point to Reference, and then click Caption.
21	In the Caption dialog box, click the New Label button, press SPACEBAR to have the default caption text typed for you in the Label box, and then click OK.
22	To enter a caption for the chart, press SPACEBAR to have the caption typed for you in the Caption box, and then click OK.
23	Notice that the caption is added to the document. To begin modifying the caption, click to the left of the caption, and then drag across the caption to select it.
24	To change the color of the caption, on the Formatting toolbar, click the Font Color list arrow, and then click the Blue square, as indicated.
25	To save the changes to the document, on the Standard toolbar, click the Save button.