Publishing Project Information Online

Core Training for Microsoft Office Project 2003

Publishing Project Information Online

Copying Project Information as a .Gif Image

1	To begin customizing the Gantt Chart to show only summary tasks, click the Project menu, point to Filtered for: All Tasks, and then click Summary Tasks.
2	To zoom out in the timescale, in order to view the entire project, click the View menu, and then click Zoom.
3	In the Zoom dialog box, click Entire project, and then click OK.
4	To begin to create a snapshot of the project information as a .gif image, on the Standard toolbar, click the Copy Picture button, as indicated.
5	In the Copy Picture dialog box, under Render image, click To GIF image file.
6	To save the image to the default location with the timescale as shown on screen, in the Copy Picture dialog box, click OK.
7	To view the saved image in your default Web browser, click the View menu, point to Toolbars, and then click Web.
8	To continue, on the Web toolbar, click the Go arrow, and then from the Go list, click Open Hyperlink.
9	To browse to the .gif image, in the Open Internet Address dialog box, click Browse.
10	To display all .gif image files, in the Browse dialog box, click the Files of type arrow, and in the Files of type list, click and hold the Down scroll arrow until GIF Files displays, and then click GIF Files.
11	To open the .gif image of your project, double-click Short Film Project, and in the Open Internet Address dialog box, click OK.
12	To close the Internet Explorer window showing the .gif image, on the Internet Explorer title bar, click the Close button.

Saving Project Information as a Web Page

1	To begin saving project data as a Web page, click the File menu, and then click Save As Web Page.
2	To save the Web page with the same name and in the same location as the original project file, in the Save As dialog box, click Save.
3	On the Welcome page of the Export Wizard, click Next.
4	To see a list of ready-made maps available for organizing the fields in the Web-based project plan, click Use existing map and then click Next.
5	To use a standard template as a map for exporting your data, on the Map Selection page of the Export Wizard, under Choose a map for your data, click Export to HTML using standard template.
6	To finish saving the project data as a Web page, click Finish.
7	To view the saved Web page, on the Web toolbar, click the Go arrow and in the Go list, click Open Hyperlink.
8	To browse for the saved Web page, in the Open Internet Address dialog box, click Browse.
9	There are two Short Film Project files in the Projects folder: an .html file and a Project file. To open the .html file, double-click the Short Film Project file marked by an Internet Explorer icon.
10	To open the Short Film Project Web page, in the Open Internet Address dialog box, click OK.
11	To view more of the Web page, in the Internet Explorer window, click the Down scroll arrow two times.
12	Notice that the page contains the task, resource, and assignment information from the project plan. To close the Web browser, on the Internet Explorer title bar, click the Close button.

Changing the Look of a Project Web Page

1	To begin saving project information as a Web page, click the File menu, and then click Save As Web Page.
2	To give this Web page a different name than a previously saved version, in the Save As dialog box, for the purposes of this exercise, press SPACEBAR, wait as the file name is typed for you, and then press Save.
3	To choose a map that will organize and format the information to be exported, on the Welcome page of the Export Wizard, click Next.
4	To use one of the maps included with Project to organize the fields of the project plan, click Use existing map, and then click Next.
5	To use a standard template as a map for exporting your data, on the Map Selection page of the Export Wizard, under Choose a map for your data, click Export to HTML using standard template, and then click Next.
6	To export only the task and resource data to the Web page, on the Map Options page of the Export Wizard, click the Assignments check box to clear it.
7	To select a different .html template than that shown in the Base export on HTML template box, click Browse.
8	Notice that the Browse dialog box opens by default to the Microsoft Project Web folder, where the standard templates are located. To view the location of this folder, click the Look in arrow.
9	To select from the list of built-in .html templates in Project, click the Look in arrow to close the folder list, and then click the Stripes Ivy template, and click OK.
10	To include a .gif image of the Gantt Chart view of your project in the Web page, on the Map Options page of the Export Wizard, click the Include image file in HTML page check box.
11	To create the new Web page, click Finish.
12	To view the saved Web Page, on the Web toolbar, click the Go arrow, and in the Go list, click Open Hyperlink.
13	To locate the Web page you just saved, in the Open Internet Address dialog box, click Browse.
14	In the Browse dialog box, in the Projects folder, double-click Short Film Project with Gantt Chart.
15	To open the new Web page, in the Open Internet Address dialog box, click OK.
16	To view the Gantt Chart image, the Tasks table, and the Resources table, click and hold the Down scroll arrow until the Resources section displays.
17	To close the Web browser and return to Project, on the Internet Explorer title bar, click the Close button, and then on the Windows task bar, click the Short Film Project button.
18	To hide the Web toolbar, click the View menu, point to Toolbars and then click Web.