Creating Presentations

Core Training for Microsoft Office PowerPoint 2003

Opening, Saving, and Closing a Presentation

1	To start PowerPoint, on the taskbar, click Start, point to All Programs, point to Microsoft Office, and then click Microsoft Office PowerPoint 2003.
2	To begin opening an existing presentation, in the Getting Started task pane, click Open.
3	In the Open dialog box, double-click Garden Company, in the Name list, click below the scroll box on the scroll bar, double-click Training Classes, and then double-click Proposal for Classes.
4	To save a new version of the presentation, click the File menu, and click Save As.
5	To assign a new name to the presentation, for the purposes of this exercise, press SPACEBAR, and the name will be typed for you in the File name box of the Save As dialog box.
6	To store the new version in a new folder, click the Create New Folder button, as indicated.
7	To name the new folder, press SPACEBAR, wait as the new name is typed for you in the Name box, and then click OK.
8	To finish saving the renamed presentation in the new folder, click Save.
9	To close the file without closing PowerPoint, click the Close Window button, as indicated.

Viewing a Presentation

1	To display a different slide in the Slide pane, in the Outline/Slides pane, click the slide icon to the left of the Class Features & Benefits heading, as indicated.
2	To display thumbnails of the slides in the presentation, in the Outline/Slides pane, click the Slides tab.
3	To use the thumbnails to move to a different slide, in the Outline/Slides pane, click the thumbnail for the first slide.
4	To see all the slides in the presentation at once, in the lower-left corner of the presentation window, click the Slide Sorter View button, as indicated.
5	To return to Normal view with a specific slide displayed, double-click Slide 1.
6	To begin a slide show, in the lower-left corner of the presentation window, click the Slide Show button, as indicated.
7	To advance to the next slide in a slide show, click anywhere on the current slide.
8	To close the slide show and return to the previous view, press the ESC key.
9	To display the next slide in Normal view, at the bottom of the Slide pane's scroll bar, click the Next Slide button, as indicated.
10	To display the previous slide in Normal view, at the bottom of the Slide pane's scroll bar, click the Previous Slide button, as indicated.

Using a Wizard to Start a New Presentation

1	To display a task pane that helps you with common tasks, click the View menu, and click Task Pane.
2	To switch to a task pane designed to help you create new presentations, in the Gettting Started task pane, click the Other Task Panes arrow, as indicated, and then click New Presentation.
3	To begin creating a new presentation using ready-made content, in the New Presentation task pane, click From AutoContent Wizard.
4	To move to the wizard's next page, click Next.
5	To select a presentation type, click the Sales/Marketing button, and then in the resulting list of presentation types, click Marketing Plan, and click Next.
6	To create a presentation to be presented on-screen, under What type of output will you use?, make sure that On-screen presentation is selected, and click Next.
7	To give the presentation a title, click the Presentation title box, and then, for the purposes of this exercise, press SPACEBAR, and the title will be typed for you.
8	To create a footer that will appear on all pages, press the TAB key to move the insertion point to the Footer box, and then press SPACEBAR to have the footer text entered for you.
9	To hide the date on each slide, click to clear the check mark from the Date last updated check box.
10	To have the slide number displayed on each slide, notice that the Slide number check box already contains a check mark, and click Next.
11	To create the presentation with the information you supplied, click Finish.
12	To save the presentation so that you can continue customizing it later, on the Standard toolbar, click the Save button, as indicated.
13	To name the new presentation file, press SPACEBAR, and text will be typed for you in the File name box of the Save As dialog box.
14	To save the presentation in the Marketing folder, double-click the Marketing folder, and then click Save.

Using a Template to Design a Presentation

1	To begin creating a new presentation based on a design template, in the New Presentation task pane, click From design template.
2	To view larger thumbnails of the design templates, in the Slide Design task pane, point to the thumbnail in the Used in This Presentation area, and click the arrow that appears to its right.
3	In the list of template commands, click Show Large Previews.
4	To select a design template, drag the task pane's scroll box about halfway down the scroll bar, and then click the Maple design template, as indicated.
5	To display a task pane that will help you with slide layout, at the right end of the task pane's title bar, click the Other Task Panes arrow, and then click Slide Layout.
6	To apply a text layout to the selected slide, in the Text Layouts area of the Slide Layout task pane, click the indicated thumbnail.
7	To change the text layout to one showing both title and text, in the Text Layouts area of the Slide Layout task pane, click the Title and Text thumbnail, as indicated.
8	To close the task pane, click the task pane's Close button, as indicated.
9	To close the presentation, click the Close Window button at the right end of the menu bar.
10	In the message box asking if you want to save your changes, click Yes.
11	To assign the name Transplanting a Tree to the presentation, for the purposes of this exercise, press SPACEBAR, and the text will be typed for you in the File name box.
12	To save the presentation in the Workshops folder, double-click the Workshops folder, and then click Save.

Importing an Outline from Word

1	To begin adding slides to a presentation based on a Word outline, on the Outline tab of the Outline/Slides pane, click below Seating arrangement to indicate where to insert the new slides.
2	To choose the outline document you want to insert, click the Insert menu, and click Slides from Outline.
3	To insert the outline into the presentation, in the Insert Outline dialog box, click Training Outline, and then click Insert.
4	To deselect the inserted text, press the HOME key.
5	To collapse the outline to see just the slide titles, on the Standard toolbar, click the Expand All button, as indicated.
6	To expand the outline, click the Expand All button again.
7	To view other slides created from the outline content, in the Outline/Slides pane, click once below the scroll box on the scroll bar, and then click the icon for Slide 8, Question and Answer Time.