Core Training for Microsoft Office PowerPoint 2003

Making Presentations Look Consistent

Working with Color Schemes and Other Colors

1To display the colors associated with the current color scheme, triple-click the slide title in the Slide pane to select it, and then on the Formatting toolbar, click the Font Color arrow, as indicated.
2To apply a different color in the current scheme to the title, click the indicated color, and then click the indicated blank area of the slide.
3To display the predefined color schemes, click the Design button on the Formatting toolbar, and in the Slide Design task pane, click Color Schemes.
4To apply a different color scheme to the title slide, point to the indicated color scheme, click the down arrow that appears, and then click Apply to Selected Slides.
5To apply a different color scheme to all the slides, point to the indicated color scheme, click the down arrow that appears, and then click Apply to All Slides.
6To select a different slide title, on the Slides tab, click Slide 2, and then in the Slide pane, triple-click the slide's title.
7To select a non-scheme color, on the Formatting toolbar, click the Font Color arrow, and click More Colors in the color palette.
8To select a custom color, in the color spectrum in the Standard tab of the Colors dialog box, click the indicated color, and then click OK.
9To clear the selected text and verify that the custom color complements the color scheme, click the indicated blank area of the slide.
10To apply the custom color to another title, on the Slides tab, click Slide 3, triple-click the slide's title to select it, and then click the Font Color button on the Formatting toolbar.
11To display the Drawing toolbar, on the View menu, point to Toolbars, and then click Drawing.
12To select the object that has the background you want to modify, in the Slide pane, click the See Slide 5 for available resources text label at the bottom of Slide 3.
13To apply the custom color to the background of the selected object, on the Drawing toolbar, click the Fill Color arrow, as indicated, and click the custom color, as indicated.
14To see the results of this change, click the indicated blank area of the slide.

Creating a New Color Scheme

1To display the available color schemes, on the Formatting toolbar, click the Design button, and then in the Slide Design task pane, click Color Schemes.
2To begin creating your own color scheme, at the bottom of the Slide Design task pane, click Edit Color Schemes.
3To start changing the color scheme color for text, in the Scheme colors area of the Custom tab of the Edit Color Scheme dialog box, click the Text and lines box, and click Change Color.
4To complete the color change, on the Standard tab of the Text and Line Color dialog box, click the indicated color, and click OK.
5To start changing the color scheme's color for shadows, in the Edit Color Scheme dialog box, click the Shadows box, and click Change Color.
6To set the color by entering RGB values, in the Shadow Color dialog box, click the Custom tab. For the purposes of this exercise, press SPACEBAR, and the values will be typed for you.
7To finish changing the color, click OK.
8To change the title text color, double-click the Title text box, and on the Standard tab of the Title Text Color dialog box, click the indicated color, and click OK.
9To change the fill color, double-click the Fills box, and on the Standard tab of the Fill Color dialog box, click the indicated color, and click OK.
10To change the accent color, double-click the Accent box, and in the Accent Color dialog box, click the Custom tab, press SPACEBAR, wait while the color values are typed for you, and click OK.
11To create the new color scheme, click Add As Standard Scheme.
12To view the custom color scheme, click the Standard tab.
13To apply the custom color scheme to the open presentation, click Apply.

Coloring and Shading the Slide Background

1To start applying shading to the current slide's background, click the Format menu, and click Background.
2To display the shading options, below the preview in the Background fill area of the Background dialog box, click the arrow to the right of the empty box, and then click Fill Effects.
3To specify the color that you want to use for shading, in the Colors area of the Fill Effects dialog box, select the One color option.
4To specify the first color, click the Color 1 arrow, and click the indicated box on the drop-down palette.
5To customize the color, on the control bar below Color 1, drag the slide control all the way to the Light end of the box.
6To select a shading style, in the Shading styles area, select the Vertical option.
7To specify the variant, in the Variants area, click the upper-right shading box, and click OK.
8To apply the fill effect to the current slide, in the Background dialog box, click Apply.
9To experiment with the background of a different slide, on the Slides tab, click Slide 2.
10To start applying a texture to the slide, on the Format menu, click Background, and in the Background dialog box, click the empty box's arrow, and click Fill Effects.
11To select a background texture, in the Fill Effects dialog box, click the Texture tab, and click the indicated textured fill.
12To confirm the selection and apply the texture, in the Fill Effects dialog box, click OK, and then in the Background dialog box, click Apply.
13To start restoring the backgrounds of the slides to the one specified by the presentation's color scheme, on the Format menu, click Background.
14To select the new background, in the Background dialog box, click the arrow below the preview, and then click the White box, as indicated.
15To complete the restoration of the color scheme's background, in the Background dialog box, click Apply to All.

Switching the Design Template

1To start applying a design template, on the Formatting toolbar, click Design.
2To navigate to the template that you want to apply, at the bottom of the Slide Design task pane, click Browse.
3To find the template, in the Apply Design Template dialog box, in the My Places bar on the left, click My Documents, and then in the Name box, double-click Garden Company, and double-click Training Classes.
4To apply the template to the presentation, click Training Template, and click Apply.
5To close the Slide Design task pane, click its Close button.
6To save the presentation, on the Standard toolbar, click the Save button, as indicated.

Viewing and Changing Master Slides

1To view the presentation's slide master, click the View menu, point to Master, and then click Slide Master.
2To display the Slide Master slide, in the left pane, click Slide 1.
3To ensure that PowerPoint will not delete these masters unless you specifically tell it to, on the Slide Master View toolbar, click the Preserve Master button, as indicated.
4To insert a new slide master, on the Slide Master View toolbar, click the Insert New Slide Master button, as indicated.
5To insert a new title master, on the Slide Master View toolbar, click the Insert New Title Master button, as indicated.
6To unpreserve the new slide-title master pair, on the Slide Master View toolbar, click the Preserve Master button, and then click No to prevent the masters from being deleted.
7To start applying a design template to the second slide-title master pair, on the Formatting toolbar, click Design.
8To find the template that you want to apply, click Browse at the bottom of the Slide Design task pane.
9To find the template, in the Apply Design Template dialog box, in the My Places bar, click My Documents, and then in the Name box, double-click Garden Company, and double-click Training Classes.
10To apply the template to the presentation and add it to the Used in This Presentation area of the Slide Design task pane, click Bamboo, and then click Apply.
11To remove the footer from the bottom of the Bamboo Title Master, click the indicated blank area of the Footer placeholder, and press DELETE.
12To shrink the width of the title-slide object with the bamboo graphic, on the Bamboo Title master, click anywhere in the bamboo graphic, and drag the left-middle sizing handle to the right, about 1 inch.
13To switch back to Normal view so that you can apply the new Bamboo template, on the Slide Master View toolbar, click the Close Master View button.
14To apply the Bamboo design, in the Used in This Presentation area of the Slide Design task pane, point to Bamboo, click the arrow that appears, and then click Apply to Selected Slides.
15To close the Slide Design task pane, click its Close button.
16To display the handout master, click the View menu, point to Master, and then click Handout Master.
17To specify that only three slides should appear on each handout page, on the Handout Master View toolbar, click the Show positioning of 3-per-page handouts button, as indicated.
18To display the notes master, click the View menu, point to Master, and then click Notes Master.
19To switch back to Normal view, on the Notes Master View toolbar, click the Close Master View button.
20To start saving the presentation as a new design template, click the File menu, and then click Save As.
21For the purposes of this exercise, to type a name for the file in the Save As dialog box, press SPACEBAR to have the name typed in the File name box for you.
22To save the file as a design template, in the Save As dialog box, click the Save as type arrow, click once below the scroll box on the scroll bar, and click Design Template.
23To save the template in a folder other than the default Templates folder, on the My Places bar, click My Documents, double-click Garden Company, double-click Training Classes, and then click Save.

Formatting Text and Bullets Throughout a Presentation

1To start changing the formatting of the text on the Slide Master, click the View menu, point to Master, click Slide Master, and then click Slide 1 in the left pane.
2To select the slide title for formatting, click the text Click to edit Master title style in the main Slide pane.
3To change the font, on the Formatting toolbar, click the Font arrow, click twice above the scroll box on the scroll bar, and click Times New Roman.
4To select first-level bullets for formatting, click the text Click to edit Master text styles in the main Slide pane.
5To specify italic formatting for this bullet level, on the Formatting toolbar, click the Italic button.
6To specify the bullet character for this bullet level, click the Format menu, and then click Bullets and Numbering.
7To increase the bullet size, in the Bullets and Numbering dialog box, on the Bulleted tab, double-click 75 in the Size box, and for the purposes of this exercise, press SPACEBAR to have the new size typed for you.
8To replace the bullet with a graphic image, click Picture.
9In the Picture Bullet dialog box, click three times below the scroll box on the scroll bar, click the indicated autumn-leaf image, and click OK.
10To specify the formatting of second-level bullets, on the slide, click the text Second level, click the Format menu, and then click Bullets and Numbering.
11To customize the bullet character, in the Bullets and Numbering dialog box, on the Bulleted tab, click Customize.
12To select the new bullet character, click twice below the scroll box on the scroll bar, and click the indicated eight-pointed star symbol.
13To confirm the selection, click OK.
14To make the bullet character larger, on the Bulleted tab, click the Size up arrow twice so that the setting is 85, and click OK.
15To display the ruler so that you can adjust bullet point indents, click the View menu, and click Ruler.
16To move the lowest-level bullet first, on the horizontal ruler, drag the fifth-level square Left Indent marker, as indicated, to the right to the 4 1/2-inch mark on the ruler.
17To move the next-level bullet, on the ruler, drag the fourth-level Left Indent marker, as indicated, to the right to the 3 1/2-inch mark.
18To finish adjusting the indents, drag the third-level Left Indent marker to the 2 1/2-inch mark, the second-level marker to the 1 1/2-inch mark, and the first-level marker to the 1/2-inch mark.
19To turn off the ruler, click the View menu, and click Ruler.
20To return to Normal view, on the Slide Master View toolbar, click the Close Master View button.
21To move to a slide where you can test the effects of your changes, on the Slides tab, click Slide 2.
22To add a second-level bullet, click to the right of the text Refreshments, press ENTER, and then press TAB.
23For the purposes of this exercise, to type the text of the new second-level bullet, press SPACEBAR to have the text typed for you.