Preparing a Presentation for Printing or Web Publication

Core Training for Microsoft Office PowerPoint 2003

Adjusting Headers and Footers

1	To select header and footer options, click the View menu, and then click Header and Footer.
2	To eliminate the date and time from the slides, click the Date and time check box to clear the check mark.
3	To enter footer text, click the Footer check box to insert a check mark, and for the purposes of this exercise, press SPACEBAR to have the text of the footer typed for you.
4	To specify that the footer should not appear on the title slide, click the Don't show on title slide check box to insert a check mark.
5	To adjust the header and footer for the notes and handout pages, click the Notes and Handouts tab.
6	To specify that the date and time should not appear on these pages, click the Date and time check box to clear the check mark.
7	To enter the header text, click the Header box, and press SPACEBAR to have the text typed for you.
8	To enter the footer text, click the Footer box, and press SPACEBAR to have the text typed for you.
9	To apply the header and footer information to all the slides, notes pages, and handouts pages, click Apply to All.
10	To see the footer in place on the slide, on the Slides tab, click Slide 2.
11	To see the header and footer in place on the notes page, click the View menu, and click Notes Page.

Choosing the Correct Print Settings

1	To adjust the page setup, click the File menu, and then click Page Setup.
2	To size the slides to fit the paper on which they will be printed, click the Slides sized for arrow, and then click Letter Paper (8.5x11in).
3	To accept the settings in the Page Setup dialog box, click OK.
4	To specify the print settings for the presentation, click the File menu, and then click Print.
5	To specify the printer to which you want to send the presentation, in the Printer area, click the Name arrow, and click Printer 2.
6	To view the settings for the selected printer, click Properties.
7	To accept the current settings, in the printer's Properties dialog box, click OK.
8	To close the Print dialog box, click Cancel.

Previewing and Printing a Presentation

1	To view print settings for the slides of the current presentation, click the File menu, and then click Print.
2	To specify that you want to print only the first four slides, in the Print range area of the Print dialog box, click Slides, and then for the purposes of this exercise, press SPACEBAR to have the number of slides typed for you.
3	To specify that you want to print the slides in grayscale, verify that Slides is selected in the Print what box, click the Color/grayscale arrow, and then click Grayscale.
4	To preview the specified slides, click Preview, and then click the Next Page button, as indicated, three times.
5	To preview the handouts for the specified slides, on the Preview toolbar, click the Print What arrow, click Handouts (2 slides per page), and then click the Previous Page button, as indicated.
6	To display a magnified view of the slide, move the pointer over the top slide, and then click the slide.
7	To return to the original view, click the slide again.
8	To redisplay the Print dialog box, on the Preview toolbar, click the Print button.
9	To print presentation handouts, click OK.

Creating Hyperlinks

1	To designate text to be used as a hyperlink, select the Gather your supplies text in the middle shape, click the Slide Show menu, and then click Action Settings.
2	To specify the settings of the hyperlink, select the Hyperlink to option, click the Hyperlink to arrow, click below the scroll box on the scroll bar, and click Slide.
3	To create the hyperlink, in the Slide title list, click 6. Using Available Resources, and then click OK twice.
4	To display the hyperlink, in the lower-left corner of the presentation window, click the Slide Show button, and click the mouse button to display the boxes and connectors.
5	To test the hyperlink, move the mouse to display the pointer, click the Gather your supplies hyperlink, and then press the ESC key to end the slide show.
6	To insert another hyperlink, on the Slides tab, click Slide 11, click the chart object, click the Slide Show menu, and then click Action Settings.
7	To specify the settings of the hyperlink, select the Hyperlink to option, click the Hyperlink to arrow, click below the scroll box on the scroll bar, and then click Other File.
8	To select the file to link to, double-click the Garden Company folder, double-click the Training Classes folder, and then double-click the Garden Budget file.
9	To finish creating the hyperlink, click OK.
10	To test the hyperlink, in the lower-left corner of the window, click the Slide Show button, click the mouse button to display the chart, move the mouse to display the pointer, and click the chart.
11	To close Excel without making any changes, click the File menu, click Exit, and then click No when you are prompted to save changes to the Excel file.
12	To end the slide show, press the ESC key.
13	To start inserting a hyperlink that will appear on all slides except the title slide, click the View menu, point to Master, and click Slide Master.
14	To insert a hyperlink, in the lower-right corner of the slide, select www.gardenco.msn.com, and on the Standard toolbar, click the Insert Hyperlink button, as indicated.
15	To enter a URL in the Address box, for the purposes of this exercise, press SPACEBAR to have the URL typed for you.
16	To create the hyperlink, click OK, and then click the blank area to the right of the text box on the slide.
17	To select an action button that will appear on all slides except the title slide, click the Slide Show menu, point to Action Buttons, and click the Action Button: Home button, as indicated.
18	To insert the button, in the lower-right corner of the slide, drag the mouse pointer over the indicator box to create a Home action button, and click OK to accept the settings in the Action Settings dialog box.
19	To close the Slide Master and the view the slide in Normal view, on the Slide Master View toolbar, click the Close Master View button.
20	To test the action button, in the lower-left corner of the window, click the Slide Show button, move the mouse to display the pointer, and click the Home button.
21	To end the slide show, press ESC.

Previewing and Saving a Presentation as a Web Page

1	To preview the presentation's slides as a Web page, click the File menu, and then click Web Page Preview.
2	To display another slide, in the list of slide titles in the navigation frame on the left, click 4 Preparing for the Class, and then click the slide area to display the three shapes.
3	To test a hyperlink on this slide, click the text in the middle shape to jump to Slide 6, and then click the blank space in the slide area to display the first bullet point.
4	To jump back to Slide 1, in the lower-right corner of the slide, click the Home button.
5	To close the browser and return to PowerPoint, click the File menu, and then click Close.
6	To view Web options, click the Tools menu, click Options, verify that the General tab is selected, and then click Web Options.
7	To adjust the color of the navigation controls, verify that the Add slide navigation controls check box is selected, click the Colors arrow, and click Presentation colors (accent color).
8	To specify graphics options, click the Browsers tab, click the Allow PNG as a graphics format check box to insert a check mark.
9	To confirm your changes, click OK to close the Web Options dialog box, and then click OK to close the Options dialog box.
10	To save the file as a Web page, click the File menu, and then click Save as Web Page.
11	To name the file, click to the right of the existing file name in the File name box, and for the purposes of this exercise, press SPACEBAR to have the name typed for you.
12	To choose the location where the file will be saved, double-click the Garden Company folder, and double-click the Training Classes folder.
13	To make the presentation compatible with all browsers, click Publish, and in the Browser support area, click the All browsers listed above (creates larger files) option.
14	To save the presentation as a Web page, click Publish.
15	To save the changes you have made to the presentation, on the Standard toolbar, click the Save button.
16	To close the presentation, at the right end of the menu bar, click the Close Window button.
17	To open a presentation, on the Standard toolbar, click the Open button, as indicated.
18	To select the presentation you saved as a Web page, in the list of folders and files in the Open dialog box, click the Teacher Training Page file.
19	To open the presentation in your browser, click the Open arrow, click Open in Browser, and when a message is displayed to warn you to click only those hyperlinks that are from trusted sources, click Yes.
20	To display another slide, in the list of slide titles in the navigation frame on the left, click 4 Preparing for the Class, and then click the blank space in the slide area to display the three shapes.
21	To close the browser and return to PowerPoint, click the browser's File menu, and then click Close.
22	To open the Web presentation in PowerPoint, click the Open button, and in the Open dialog box, double-click Teacher Training Page.
23	To make a change to the presentation, on the Slides tab, click Slide 3, double-click Relaxed in the title, and press SPACEBAR to have a replacement word typed for you.
24	To save the change to the HTML file, on the Standard toolbar, click the Save button, and then click the Close Window button.
25	To verify that the change has been made to the Web presentation, on the Standard toolbar, click the Open button, click the Teacher Training Page file, click the Open arrow, click Open in Browser, and click Yes.