Working with Documents

Core Training for Microsoft Office Word 2003

Creating, Saving, and Closing Documents

1	To open a new document, on the Standard toolbar, click the New Blank Document button, as indicated.
2	To add a heading to the flyer, press SPACEBAR and, for the purposes of this exercise, the text will be typed for you. When typing is complete, press ENTER.
3	To insert a blank line between the heading and the paragraph that will follow, press ENTER again.
4	To add a paragraph of text to the flyer, press SPACEBAR, wait while the text is typed for you, and then press ENTER.
5	To insert another blank line before the next paragraph, press ENTER again.
6	To add a second paragraph of text, press SPACEBAR, wait as the text is typed for you, and then press ENTER.
7	To insert a registered symbol after the product name, click just to the left of the last period, click the Insert menu, and then click Symbol.
8	To select the symbol you would like to insert, on the Symbols tab of the Symbol dialog box, click ®.
9	To insert the selected symbol and view it in your document, in the Symbol dialog box, click the Insert button, and then click the Close button.
10	To save the document, on the Standard toolbar, click the Save button, as indicated.
11	To move to the folder in which the document should be stored, double-click Garden Company, and then double-click Flyers.
12	To change the file name to Map Kit Flyer, in the File name box, double-click Gardeners, and then press SPACEBAR to have the new name entered for you.
13	To finish saving the file, click the Save button.
14	To save the document in another file format, click the File menu, and then click Save As.
15	To change the name, in the Save As dialog box, click to place the insertion point at the end of the text in the File name box, then press SPACEBAR, and wait as additional text is typed for you.
16	To save the document in an earlier version of Word, click the Save as type arrow, click the down scroll arrow three times, and then click Word 97-2003 & 6.0/95 - RTF.
17	To finish saving the document, click Save.
18	To close the active document without closing Word, at the right end of the menu bar, click the Close Window button, as indicated.

Viewing and Modifying Document Properties

1	To see statistics about the number of words and characters in the document, click the Tools menu, and then click Word Count.
2	To close the Word Count dialog box, click Close.
3	To see more information about the open document, click the File menu, and click Properties.
4	To view the dates and times the document has been edited, in the Black Gold Properties dialog box, click the Statistics tab.
5	To view the document's title and author information, click the Summary tab.
6	To insert a subject, click the Subject box, and then, for the purposes of this exercise, press SPACEBAR and wait as the subject name is typed for you.
7	To insert a comment, click in the Comments box, then press SPACEBAR and wait as the comment text is typed for you.
8	To close the Black Gold Properties dialog box, click OK.
9	To save the document, on the Standard toolbar, click the Save button.

Opening and Viewing Existing Documents

1	To begin opening an existing document, on the Standard toolbar, click the Open button, as indicated.
2	To find the document you want to open, in the Open dialog box, double-click the Garden Company folder, and then double-click the Flyers folder.
3	To open the file, click Map Kit Flyer, and then click the Open button.
4	To begin opening a second document, on the Standard toolbar, click the Open button, and then, in the Open dialog box, click the Up One Level button, as indicated.
5	To finish opening the second document, double-click the Letters folder, and then double-click the Map Kit Letter document.
6	To display nonprinting characters in this document, on the Standard toolbar, click the Show/Hide ¶ button, as indicated.
7	To position the insertion point after the greeting, click between the colon (:) and the paragraph mark (¶).
8	To move the insertion point to the beginning of the line, press the HOME key.
9	To move the insertion point to the beginning of the word Garden in the greeting, press the RIGHT ARROW key five times.
10	To move the insertion point to the end of the line, press the END key.
11	To move the insertion point to the end of the document, hold down the CTRL key, press the END key, and then release the CTRL key.
12	To move the insertion point to the beginning of the document, hold down the CTRL key, press the HOME key, and then release the CTRL key.
13	To view other portions of the document, drag the scroll box to the bottom of the vertical scroll bar, as indicated.
14	To change the view of the document by one screen, click above the scroll box in the vertical scroll bar.
15	To move the right side of the document into view, in the horizontal scroll bar, click the right scroll arrow, as indicated.
16	To see the left edge of the document, in the horizontal scroll bar, drag the indicated scroll box all the way to the left.
17	To display a menu of elements you can look for in the document, at the bottom of the vertical scroll bar, click the Select Browse Object button, as indicated.
18	To move to the next page, on the Select Browse Object menu, click the Browse by Page button, as indicated.
19	To hide nonprinting characters, on the Standard toolbar, click the Show/Hide ¶ button to turn it off.
20	To switch to a view of the Map Kit Flyer document, on the taskbar, click the Map Kit Flyer program button.
21	To view a list of open files, click the Window menu.
22	To stack the open windows on top of one another, on the Window menu, click Arrange All.
23	To make the Map Kit Letter document active, click anywhere within the Map Kit Letter window.
24	To maximize the Map Kit Letter document, at the right end of the Map Kit Letter title bar, click the Maximize button, as indicated.
25	To switch to a maximized view of the Map Kit Flyer document, click the Window menu, click Map Kit Flyer, and then, in the upper-right corner of the Map Kit Flyer window, click the Maximize button.

Deciding Which View to Use When

1	To display the document as it would look in a Web browser, click the Web Layout View button, as indicated.
2	To display the document as it would look if printed, click the Print Layout View button, as indicated.
3	To eliminate the white space between pages and thereby speed up scrolling, click the Tools menu, and click Options.
4	In the Options dialog box, click the View tab, then in the Print and Web Layout options section, select White space between pages (Print view only) to de-select it, and click OK.
5	To restore the white space, click the Tools menu, click Options, and then in the Options dialog box, click to insert a check mark in the White space between pages check box, and click OK.
6	To see an outline of the document, click the Outline View button, indicated in the lower-left corner of the window.
7	To see only the Level 1 and Level 2 headings, on the Outlining toolbar, click the Show All Levels arrow, as indicated, and click Show Level 2.
8	To display the document so that it is easier to read on screen, click the Reading Layout button, as indicated.
9	To display only one page at a time, on the Reading Layout toolbar, click the Allow Multiple Pages button, indicated, to switch it off.
10	To display a small image of each page of the document on the left side of the screen, on the Reading Layout toolbar, click the Thumbnails button.
11	To quickly move to a new page, click the fourth thumbnail from the top.
12	To display the entire page, on the Reading Layout toolbar, click the Actual Page button, as indicated.
13	To display all the headings in the document, on the Reading Layout toolbar, click the Document Map button.
14	To move directly to a section of the document, in the Document Map pane, click the How Do You Make a Compost Pile? heading.
15	To turn off the Document Map pane, on the Reading Layout toolbar, click the Document Map button.
16	To switch back to Print Layout view, click the View menu, and then click Print Layout.
17	To view the page at 50% magnification, click the Zoom arrow, as indicated, and click 50%.
18	To view the page at 40% magnification, click the Zoom box, and then, for the purposes of this exercise, press SPACEBAR, wait as 40 is typed for you, and then press ENTER.
19	To display the third and fourth pages of the document, click the Next Page button, as indicated.
20	To return to Normal view, click the Normal View button, as indicated.