Changing the Appearance of Documents

Core Training for Microsoft Office Word 2003

Changing the Look of Characters

1	To select the title of the article so that you can change its font, drag across The Lovely Lily from left to right.
2	To change the font of the selected text, on the Formatting toolbar, click the Font arrow, as indicated, and then click Monotype Corsiva.
3	To increase the font size, on the Formatting toolbar, click the Font Size arrow, as indicated, and then click 26 in the list.
4	To display the Reveal Formatting task pane and review the font and attributes applied to the selection, click the Format menu, and click Reveal Formatting.
5	To start changing the font attributes of the selected text, under Font in the Reveal Formatting task pane, click the Font link (the blue underlined word).
6	To apply a different effect to the heading, under Effects in the Font dialog box, select the Outline check box.
7	To increase the space between characters, click the Character Spacing tab, click the Spacing down arrow, and then click Expanded.
8	To add more space between the letters in the selected text, click the By up arrow five times, and then click OK.
9	To change the color of a word, double-click the word pinks in the document, and on the Formatting toolbar, click the Font Color arrow, and then click the indicated color box in the drop-down palette.
10	To see the text's new color, click anywhere in the document to clear the selection.
11	To mark the background of a phrase so that it stands out in the document, drag across rich glow of gold from left to right, and on the Formatting toolbar, click the Highlight button.
12	To start changing text to small capital letters, drag across Pollyanna, Tiger Babies, Ariadne, Scheharazade from left to right, click the Format menu, and then click Font.
13	To complete the small caps formatting, in the Effects area of the Font dialog box, select the Small caps check box, and then click OK.
14	To apply your last action to two non-adjacent phrases, drag across Ace of Hearts from left to right, hold down the CTRL key, double-click Reveries, click the Edit menu, and then click Repeat Font Formatting.
15	To select all the text with the same font and attributes as the currently selected text, in the Reveal Formatting task pane, point to the Selected text box, click the arrow, and then click Select All Text With Similar Formatting.
16	To apply an additional attribute to resulting selections, click the Bold button on the Formatting toolbar.

Changing the Look of Paragraphs

1	To start setting the document's margins, click the File menu, and click Page Setup.
2	To set margin widths, under Margins in the Page Setup dialog box, click the Top up arrow five times so that its value is 1.5", and then click the Bottom up arrow five times so that its value is also 1.5".
3	To close the Page Setup dialog box and finish setting the new margins, click OK.
4	To break a line before it wraps without starting a new paragraph, click to the left of the word for in the title, hold down the SHIFT key, and press the ENTER key.
5	To center both lines of the heading (the entire paragraph), click the Center button on the Formatting toolbar, as indicated.
6	To spread the text of a paragraph evenly between the margins, click anywhere in the first paragraph, and then click the Justify button on the Formatting toolbar, as indicated.
7	To indent the first line of the paragraph containing the insertion point, on the horizontal ruler, drag the First Line Indent marker, as indicated, to the 0.5-inch mark.
8	To indent a paragraph from the left margin, click the paragraph that starts The description should explain, and on the horizontal ruler, drag the Left Indent marker, as indicated, to the 0.5-inch mark.
9	To balance the paragraph by indenting it from the right margin as well, drag the Right Indent marker, as indicated, to the 5-inch mark.
10	To create a tabular effect by setting a left tab stop, click four times on the down arrow of the vertical scroll bar, drag across the Dates: and Tickets cost: paragraphs from left to right to select them, and then click the ruler at the 1-inch mark.
11	To move text to the new tab stop, click to the left of the word Dates:, and press the TAB key.
12	To apply the same formatting as the one containing the insertion point to a new paragraph, press the END key to move to the end of the line, and press ENTER.
13	To indent the new paragraph to the tab stop you set earlier, press TAB, and then, for the purposes of this exercise, press SPACEBAR to have the paragraph's text typed for you.
14	To add another paragraph with the same formatting as the one containing the insertion point, press ENTER, press TAB, and then press SPACEBAR to have the paragraph's text typed for you.
15	To finish moving text to the new tab stop, click to the left of the word Tickets, and press the TAB key.
16	To set a decimal tab stop, click to the left of $10.00, hold down the SHIFT key, click to the right of $6.00, release the SHIFT key, click the tab-options button on the horizontal ruler three times, as indicated, and then click the ruler at the 2.5-inch mark.
17	To align the first dollar amount on its decimal point, click to the left of $10.00, and then press TAB.
18	To align the second dollar amount on its decimal point, click to the left of $6.00, and then press TAB.
19	To move the decimal tab stop to the left, click to the left of $10.00, hold down the SHIFT key, click to the right of $6.00, release the SHIFT key, and on the horizontal ruler, drag the decimal tab stop, as indicated, to the 2.0-inch mark.
20	To move the insertion point so that it is at the top of the document, hold down the CTRL key and press the HOME key.
21	To start increasing the space between the title and the following paragraph, click the Format menu, and click Paragraph.
22	To set the amount of space between the title and the first paragraph, under Spacing in the Paragraph dialog box, click the After up arrow twice so that the setting is 12 pt, and then click OK.
23	To copy formatting from the title paragraph to another paragraph, click the Format Painter button, as indicated, on the Standard toolbar, and then click Event Title.
24	To increase the space before the selected paragraph, click the Format menu, click Paragraph, and under Spacing, click the Before up arrow twice so that the setting is 12 pt, and then click OK.
25	To set off paragraphs by centering them, click once below the scroll box on the vertical scroll bar, click to the left of The, hold down the SHIFT key, click to the right of Code, release the SHIFT key, and then click the Center button on the Formatting toolbar.
26	To adjust the line spacing of the centered section, click the Format menu, click Paragraph, and under Spacing, click the Line spacing arrow, click 1.5 lines, and then click OK.
27	To start adding borders and shading to the selected paragraphs, click the Format menu, and click Borders and Shading.
28	To select a border with a shadow, under Setting in the Borders and Shading dialog box, click the Shadow icon.
29	To shade the selected paragraph's background, click the Shading tab, click the indicated color box, and then click OK.

Creating and Modifying Lists

1	To format paragraphs as a numbered list, click once below the scroll box in the vertical scroll bar, click to the left of Dates:, hold down the SHIFT key, click to the right of cost:, release the SHIFT key, and click the Numbering button on the Formatting toolbar, as indicated.
2	To start customizing the numbered list, click the Format menu, and click Bullets and Numbering.
3	To replace the existing characters with capital letters, click the A. B. C. box, as indicated, and then click OK.
4	To create a bulleted list from existing paragraphs, click to the left of $10.00, hold down the SHIFT key, click to the right of (children), release the SHIFT key, and click the Bullets button on the Formatting toolbar.
5	To adjust the indent of the selected paragraphs and combine the bulleted list with the numbered list, click the Decrease Indent button on the Formatting toolbar.
6	To restore the bullet formatting to the selected items, click the Increase Indent button on the Formatting toolbar.
7	To change the look of the bullets, click the Format menu, click Bullets and Numbering, click the indicated color bullet box, and then click OK.
8	To start converting the six list paragraphs into a numbered outline format, click to the left of Dates:, hold down the SHIFT key, click to the right of (children), release the SHIFT key, click the Format menu, and click Bullets and Numbering.
9	To complete the conversion of the selected text to outline format, in the Bullets and Numbering dialog box, click the Outline Numbered tab, click the indicated box, and then click OK.

Formatting Text as You Type

1	To create extra space before you draw a double line, press the ENTER key.
2	To draw a double line, press the EQUAL key three times, and then press the ENTER key.
3	To view the available AutoCorrect options, point to the indicated AutoCorrect Options button, and click its arrow, as indicated. Then, to close the AutoCorrect options list, click the indicated blank area of the document.
4	To type text containing an ordinal number, click to the right of the paragraph before the line, and then for the purposes of this exercise, press SPACEBAR to have text typed for you.
5	To convert 1st to its ordinal format and type more text, press SPACEBAR to have text typed for you.
6	To convert 1/2 to ½ and type more text, press SPACEBAR to have text typed for you.
7	To convert -- to — and type more text, press SPACEBAR to have text typed for you.
8	To view the available auto formatting options, on the Tools menu, click AutoCorrect Options, and then in the AutoCorrect dialog box, click the AutoFormat As You Type tab.

Using Styles to Change the Look of Text

1	To open the Styles and Formatting task pane and look at all of the available styles, click the Format menu, and click Styles and Formatting.
2	To see the style that is applied to specific text, click the Why Compost? heading and notice that Body Text appears in the Formatting of selected text box.
3	To change the style of the selected text, click below the scroll box on the scroll bar of the Pick formatting to apply list in the Styles and Formatting task pane, and click the Heading 2 style.
4	To select multiple headings, click below the scroll box on the document window scroll bar, triple-click What Is a Compost Pile?, click twice below the scroll box, hold down the CTRL key, triple-click How Do You Make a Compost Pile?, and then release the CTRL key.
5	To apply a style to the two selected headings at the same time, in the Styles and Formatting task pane, click the Heading 2 style in the Pick formatting to apply list.
6	To select all similarly styled text, click three times above the scroll box in the vertical scroll bar, click anywhere in the Why Compost? heading, and in the Styles and Formatting task pane, click Select All.
7	To display the New Style dialog box, in the Styles and Formatting task pane, click New Style.
8	To create a style and assign it a name, for the purposes of this exercise, press SPACEBAR to have the name Heading 2 Plus typed for you in the Name text box.
9	To define the new style's formatting, under Formatting in the New Style dialog box, click the Font Size arrow, click 16, click the Font Color arrow, and then click the indicated box in the color palette.
10	To add the new style to the list of available paragraph styles, click OK.
11	To apply the new style to all selected text, in the Styles and Formatting task pane, click the Heading 2 Plus style in the Pick formatting to apply list.
12	To modify the style, in the Styles and Formatting task pane, point to the Heading 2 Plus style, click the arrow that appears to its right, and then click Modify.
13	To remove italic formatting from the style and from all text to which the style is applied, under Formatting in the Modify Style dialog box, click the Italic button, and then click OK.
14	To delete a style, in the Styles and Formatting task pane, point to the Heading 2 Plus style in the Pick formatting to apply list, click the arrow that appears to its right, and then click Delete.
15	When prompted to confirm that you want to delete the style, click Yes.
16	To view only the styles used in the open document, at the bottom of the Styles and Formatting task pane, click the Show arrow, and then click Formatting in use.

Using Templates to Change the Design of Documents

1	To start creating a document based on a template, click the File menu, click New, and under Templates in the New Document task pane, click On my computer.
2	To preview a fax template, in the Templates dialog box, click the Letters & Faxes tab, and then click the Contemporary Fax icon.
3	To create a fax coversheet based on the selected template, click OK.
4	To insert the company's address, click the [Click here and type address] placeholder at the top of the page, and for the purposes of this exercise, press SPACEBAR to have text typed for you.
5	To fill in the From line, click its placeholder text, and then press SPACEBAR to have the name David Ortiz typed for you.
6	To start saving the customized fax coversheet as a template that you can use in the future, click the File menu, and click Save As.
7	To name the file, press SPACEBAR to have the name GC Fax Cover Template typed for you in the File name box.
8	To save the file as a template, click the Save as type arrow, click Document Template in the drop-down list, and then click Save.
9	To start creating a fax cover sheet based on the modified template, click the File menu, click New, and under Templates in the New Document task pane, click On my computer.
10	To create a document based on the GC Fax Cover Template, click the General tab, click the GC Fax Cover Template icon, and then click OK.
11	To start replacing the template's placeholder content, click the To line's placeholder text, and press SPACEBAR to have text typed for you.
12	To delete a placeholder section, in the CC line, click the [Click here and type name] placeholder, and then press the DELETE key.
13	To delete the instructional notes, select the entire Notes: paragraph, and then press DELETE.
14	To add instructional notes in place of the placeholder text you just deleted, press SPACEBAR to have the text typed for you.
15	To start saving the fax cover sheet, on the Standard toolbar, click the Save button, and in the Save As dialog box, press SPACEBAR to have the name Flower Supplier Fax Cover typed in the File name box for you.
16	To designate the folder in which to save the fax cover, on the Places bar, click My Documents, double-click Garden Company, double-click Forms, and then click Save.