Presenting Information in Tables and Columns

Core Training for Microsoft Office Word 2003

Presenting Information in Tables

1	To create a blank table, click the Table menu, point to Insert, and then click Table.
2	To set the number of columns and rows in the table, be sure that 5 is displayed in the Number of columns box, click the Number of rows up arrow three times, and then click OK.
3	To select the first row, point to the selection area to the left of it, and then click when the pointer shape changes to an arrow.
4	To combine the cells in the first row into one cell, click the Table menu, and then click Merge Cells.
5	To insert a title for the table in the first row, for the purposes of this exercise, press SPACEBAR, and the title will be typed for you.
6	To enter text in the first cell of the second row and move the insertion point to the next cell, click the cell, press SPACEBAR and wait for text to be inserted for you, and then press the TAB key.
7	To insert the remaining entries in the second row and the entries in the third row, press SPACEBAR, and the entries will be inserted for you.
8	To add two rows, drag down the selection area to the left of the fourth and fifth rows to select the rows, click the Table menu, point to Insert, and then click Rows Below.
9	To start combining the first four cells in the last row, click the first cell in the row, hold down the SHIFT key, press the RIGHT ARROW key four times, and then release the SHIFT key.
10	To combine the first four cells in the last row into one cell, click the Table menu, and click Merge Cells.
11	To enter text in the new row, press SPACEBAR, and text will be typed for you.
12	To add another row with the same structure as this one, press TAB twice.
13	To finish building the table, press SPACEBAR, and cells and text will be entered for you.
14	To select existing text that you need to convert into a table, click once below the scroll box in the vertical scroll bar, click to the left of Order Amount, hold down the SHIFT key, click to the right of $15.95, and then release the SHIFT key.
15	To start the conversion, click the Table menu, point to Convert, and then click Text to Table.
16	To complete the conversion, in the Convert Text to Table dialog box, be sure that 2 is displayed in the Number of columns box, and click OK.
17	To clear the cell selection and see your results, click the blank area to the right of the new table.
18	To adjust the right column's width to fit its entries, point to the right frame of the table, and when the pointer shape changes to a set of opposing arrows, double-click the frame.
19	To start sorting a table's data, click once below the scroll box in the vertical scroll bar, click to the left of Special Delivery in the first row of the special delivery table, click the Table menu, and then click Sort.
20	To set the column to sort on, in the Sort dialog box, click the Sort by arrow, and then click Fee.
21	To sort the information in the table, click the Descending option, make sure the Header row option is selected, and then click OK.

Formatting Table Information

1	To start formatting information in the order form table, point in the selection area to the left of the first row, and click.
2	To change the font and size of the selected text, on the Formatting toolbar, click the Font arrow and click Arial in the list, and then click the Font Size arrow and click 16 in the list.
3	To format the selected text, on the Formatting toolbar, click the Bold button and then click the Center button.
4	To start shading the cells in the selected row, click the Format menu, click Borders and Shading, and in the Borders and Shading dialog box, click the Shading tab.
5	To select a color for the shading, in the Fill area, click the indicated box in the color palette, and then click OK.
6	To italicize all the text in a row, point in the selection area to the left of the second row and click, and then on the Formatting toolbar, click the Italic button.
7	To change the color of the text in the selected row, on the Formatting toolbar, click the Font Color button.
8	To right-align multiple rows, click to the left of Subtotal in the seventh row, hold down the SHIFT key, click to the right of Total in the last row, release the SHIFT key, and then, on the Formatting toolbar, click the Align Right button.
9	To apply an AutoFormat to a table, click once below the scroll box on the vertical scroll bar, click to the left of Special Delivery in the special delivery table, click the Table menu, and then click Table AutoFormat.
10	To format the table in contrasting colors and with a dark border, in the Table AutoFormat dialog box, click twice below the scroll box on the scroll bar of the Table styles box, click Table List 8, and then click Apply.
11	To start customizing the table borders, click the Format menu, click Borders and Shading, click the Borders tab, and under Setting, click the All icon.
12	To change the line style of the border, in the Style box, click below the scroll box on the scroll bar, and then click the indicated double-line style.
13	To change the color of the border, click the Color arrow, click the indicated box in the color palette, and then click OK.

Presenting Text in Columns

1	To select the text you want to format in columns, click to the left of Step 1, double-click EXT in the status bar to turn on selection extension mode, hold down CTRL and press the END key.
2	To set up three columns, click the Format menu, click Columns, and in the Columns dialog box, click the Number of columns up arrow twice, and then click OK.
3	To align all the paragraphs at their left and right margins, click the Justify button on the Formatting toolbar.
4	To center the document title, hold down CTRL and press the HOME key, and then on the Formatting toolbar, click the Center button.
5	To see the column margins represented on the horizontal ruler, click just to the left of Step 1 in the first column.
6	To widen the columns, click the Format menu, click Columns, and in the Columns dialog box, click the Spacing down arrow three times, and then click OK.
7	To create a hanging indent within a column, click the indicated area to the left of the word NOTE, and on the horizontal ruler, drag the indicated Hanging Indent marker 1/8 inch (one tick mark) to the right.
8	To apply the same formatting to another paragraph, click once below the scroll box on the vertical scroll bar, click the indicated area in the next NOTE paragraph, click the Edit menu, and then click Repeat Formatting.
9	To move text from one column to the next, click just to the left of Step 8, click the Insert menu, and click Break.
10	In the Break dialog box, click Column break, and then click OK.
11	To balance the columns on the last page, click once below the scroll box on the vertical scroll bar, click just to the left of Step 9, click the Edit menu, and then click Repeat Insertion.
12	To repeat the column break insertion again, click just to the left of Step 10, hold down CTRL, and press the Y key.
13	To see how the columns look, hold down CTRL and press HOME, and then on the Standard toolbar, click the Print Preview button.
14	To display the next page, press the PAGE DOWN key.