Flagging and Finding Notes

Core Training for Microsoft Office OneNote 2003

Flagging and Finding Notes

Adding and Removing Flags

1	To select a note that you want to flag as a task that you need to perform, point to the first note, and click the top edge of the note container.
2	To assign a To Do flag to the note, on the Standard toolbar, click the Note Flag (To Do) button, as indicated.
3	To apply a different flag to another note, click the top edge of the second note container, and on the Standard toolbar, click the Note Flag arrow, and then click Remember for later.
4	To assign a Question flag to a note, click the top edge of the third note container, and on the Standard toolbar, click the Note Flag arrow, and then click Question.
5	To apply the same flag to another note, click the top edge of the last note container, and on the Standard toolbar, click the Note Flag (Question) button.
6	To indicate that you have completed the task in the first note, click the To Do flag to insert a check mark.
7	To remove the flag from the second note, click the top edge of the note container, and on the Standard toolbar, click the Note Flag arrow, and then click Remove Note Flags from Selection.
8	To cancel the selection so that you can check that the flag has been removed, click the blank area below the last note.

Creating Custom Flags

1	To start creating a custom note flag, click the Format menu, point to Note Flags, and then click Customize My Note Flags.
2	To create a new flag, in the Customize My Note Flags task pane, click Undefined (Ctrl+6) in the Current note flags list, and then click Modify.
3	To name the flag, in the Modify Note Flag dialog box, check that Undefined is selected in the Display name box, and then, for the purposes of this exercise, press SPACEBAR to have the name typed for you.
4	To assign a symbol to the flag, click the Symbol arrow, and then click the Smiley symbol on the right side of the symbol palette.
5	To assign a font color to the flag, click the Font Color arrow, and then click the Indigo box, as indicated.
6	To assign a highlight color to the flag, click the Highlight Color arrow, and then click the Sky Blue box, as indicated, in the color palette.
7	To complete the custom flag, in the Modify Note Flag dialog box, click OK.
8	To hide the Customize My Note Flags task pane, click its Close button.
9	To apply the new flag to a note, click the top edge of the fourth note container, and on the Standard toolbar, click the Note Flag arrow, and then click Delegated.
10	To cancel the selection of the note and see the effect of the new flag, press the ESC key.

Searching for Flagged Notes

1	To open the Note Flags Summary task pane, on the Standard toolbar, click the Note Flags Summary button, as indicated.
2	To list the flagged notes in the entire notebook, in the Note Flags Summary task pane, click the Search arrow, and then click My entire notebook.
3	To display only incomplete To Do flags, click to select the Show only unchecked items check box. To see all flagged notes again, click to clear the Show only unchecked items check box.
4	To arrange notes by title instead of flag type, click the Group note flags by arrow, and then click Title.
5	To search for all the notes you flagged yesterday, click the Search arrow, and then click Yesterday's notes.
6	To arrange yesterday's notes by type of flag, click the Group note flags by arrow, and then click Note Flag Name.
7	To display a note from the search results, in the list in the Note Flags Summary task pane, click the second Question note.
8	To create a summary page of the notes you flagged yesterday, click Create Summary Page.

Searching for Notes

1	To search for notes containing a specific word, click the Type text to find box, and then, for the purposes of this exercise, press SPACEBAR to have the word typed for you.
2	To restrict the search to the current section, click the Change Search Scope arrow, as indicated, and then, in the Search in list, click Current Section.
3	To run the search, click the Find button, as indicated.
4	To close the message box that tells you OneNote found no instances of the word rose in the current section, click OK.
5	To open a different section, click the Navigate to parent folder button as indicated, click the Info folder tab, and then click the Plants folder tab.
6	To run the same search on the new section, click the Find button.
7	To move to the next instance of the word rose, on the Find toolbar, click the Next Match button as indicated.
8	To clear the search results, on the Find toolbar, click the Clear Find Highlighting button, as indicated.
9	To search the entire notebook for instances of the word rose, click the Change Search Scope arrow, click My Entire Notebook, and then click the Find button.
10	To view a list of all the notes in the notebook where the word rose appears, on the Find toolbar, click View List.
11	To open one of the pages containing a note with the word rose, in the search results list, click Kim.
12	To sort the pages in the search results list alphabetically, click the Sort list by arrow, and then click Title.