Inserting Information into PowerPoint

Core Training for Microsoft PowerPoint 2002

Inserting and Formatting a Table

1	To begin inserting and formatting a table, double-click the table placeholder.
2	In the Insert Table dialog box, click the Number of rows up arrow two times until the number reaches 4, and then click OK.
3	To enter text in the top left cell of the table, type Class, and then press TAB.
4	To enter text in the top right cell of the table, type Classroom, and then press TAB.
5	To select the column titles, position the mouse pointer in the table to the left of the word Class, click and hold down the mouse button, drag the mouse to the right until Class and Classroom are selected, and then release the mouse button.
6	To format the selected text, on the Formatting toolbar click the Bold button.
7	To center the text in the cells, on the Formatting toolbar, click the Center button, and then on the Tables and Borders toolbar, click Center Vertically (second row, fifth from left).
8	To add color to column titles, on the Tables and Borders toolbar, click the Fill Color arrow, and then click the Red color box (rightmost item in the color scheme).
9	To begin splitting a cell in two, on the Tables and Borders toolbar, click the Draw Table button (first row, first button).
10	To split a cell horizontally, place the pointer on the left table margin below the word Trees and above the word Lawn, click and hold down the mouse button, drag the mouse pointer to the right end of the cell, and release the mouse button.
11	To split a cell into two vertically, place the pointer in the middle of the upper edge of the cell containing the text Room 1, click and hold down the mouse button, drag the mouse pointer down to the lower edge of the cell, and release the mouse button.
12	To begin merging two cells into a single cell, on the Tables and Borders toolbar, click the Eraser button (first row, second button).
13	To merge the cell containing the text Room 1, with the empty cell to its right, place the Eraser pointer over the vertical line that connects the two cells, and click the line.
14	To turn the Eraser tool off, on the Tables and Borders toolbar, click the Eraser button.
15	To deselect the table, click the blank area to the right of the slide title.
16	To begin inserting a Microsoft Word table, click the Outline tab, click to the right of the Slide 12 icon, and then press ENTER.
17	To begin inserting a Microsoft Word table, click to the right of the new Slide 12, click the Insert menu, and then click Object.
18	In the Insert Object dialog box, in the Object type box, click once below the scroll box in the scroll bar, click Microsoft Word Document, and then click OK.
19	A Microsoft Word document appears on Slide 12. To insert a table into the document, on the Standard toolbar, click the Tables and Borders icon.
20	On the Tables and Borders toolbar, click the Insert Table icon (second row, first button).
21	In the Insert Table dialog box, click OK.
22	To return to PowerPoint, click the blank area below the Word document.

Inserting a Microsoft Excel Chart

1	To begin inserting a Microsoft Excel chart, click the Insert menu, and then click Object.
2	To search for an existing file, in the Insert Object dialog box, click the Create from File option, and then click Browse.
3	In the Browse dialog box, double-click the Presentations folder.
4	In the list of file and folder names, click Budget, and then click OK.
5	To close the Insert Object dialog box, click OK.
6	To view the Excel file, double-click the embedded Excel pie chart.
7	To view the worksheet data for the charts, click the Sheet1 tab below the pie chart.
8	To view the chart, click the Chart1 tab.
9	To update the embedded Excel object on the slide, click the blank area above the title of the slide.

Inserting and Modifying an Organization Chart

1	To begin inserting an organization chart, double-click the org chart placeholder.
2	To select the organization chart, with the org chart image selected in the Diagram Gallery dialog box, click OK.
3	To enter text in the top chart box of the organization chart, type Catherine Turner, press ENTER, and then type Owner.
4	To deselect the chart box, click the blank area to the right of the box.
5	To insert subordinate chart boxes, click the lower-left chart box.
6	On the Organization Chart toolbar, click the Insert Shape arrow, and then click Subordinate.
7	To enter text, click in the lower-left subordinate chart box, and type Office Staff.
8	To format the organization chart, on the Organization Chart toolbar, click the Autoformat button (far right).
9	In the Organization Chart Style Gallery dialog box, under Select a Diagram Style, click Brackets, and then click Apply.
10	To change font size, on the Formatting toolbar, click the Font size arrow, and then click 20.
11	To select all the chart boxes that are at the same level, click Kim Yoshida’s chart box, on the Organization Chart toolbar, click the Select arrow, and then click Level.
12	To change the style of the first two levels to bold, press and hold down the SHIFT key, click Catherine Turner’s chart box, release the SHIFT key, and on the Formatting toolbar, click the Bold button.
13	To deselect the chart box, click the blank area to the right of the slide title.

Inserting and Formatting a Graph

1	To begin inserting and formatting a graph, double-click the chart placeholder.
2	To begin formatting the graph, in the datasheet, click the blank cell above the data label East, and on the Graph Standard toolbar, click the Import File button.
3	In the Import File dialog box, double-click the Presentations folder, and then double-click the Sales file.
4	To overwrite the current data in the datasheet with the content from the Sales file, click OK.
5	To modify data in the Datasheet, click cell A4, type 40,000, and then press the TAB key.
6	In cell B4, type 46,000, and then press ENTER.
7	To change the look of the chart, on the Graph Standard toolbar, click the Chart Type arrow, and then click the 3-D Bar Chart (second row, middle button).
8	To customize the graph, click the Chart menu, and then click Chart Type.
9	In the Chart Type dialog box, click the Custom Types tab.
10	In the Chart type list, click Columns with Depth, and then click OK.
11	To close the Datasheet, in the upper-right corner of the Datasheet, click the Close button.
12	To change the font size of the graph text, on the Graph Formatting toolbar, click the Font Size arrow and then click 18.
13	To view gridlines, click the Chart menu, click Chart Options, and then click the Gridlines tab.
14	In the Chart Options dialog box, in the Value (Z) axis area, select the Major gridlines check box, and then click OK.
15	To format the text along the Y-axis, in the chart, click the Y-axis, and then on the Graph Formatting toolbar, click the Italic button.
16	To change the angle for the text along the X-axis, click the number 2001, and then on the Graph Formatting toolbar, click the Angle Counterclockwise button.
17	To deselect the graph, click the blank area above the slide title.

Inserting and Modifying a Diagram

1	To begin inserting a diagram, on the Drawing toolbar, click the Insert Diagram or Organization Chart button.
2	In the Diagram Gallery dialog box, click the Venn diagram type (second row, second diagram type), and then click OK.
3	To enter text in the Venn diagram, click the text box placeholder at the top of the slide that reads Click to add text, and type Create Loyal Customers.
4	To deselect the text box, click the blank area to the right of the word Customers.
5	To resize the diagram, position the pointer on the right middle sizing handle (black bar), click and hold down the mouse button, drag the pointer to the right until the right edge of the diagram box is aligned with the edge of the green bar, below the slide title, and release the mouse button.
6	Position the pointer on the left middle sizing handle (black bar), click and hold down the mouse button, drag the pointer to the left, until the left edge of the diagram box is aligned with the letter a in the word Classes, and release the mouse button.
7	To format the diagram, on the Diagram toolbar, click the AutoFormat button (second button from the right).
8	In the Diagram Style Gallery dialog box, under Select a Diagram Style, click Primary Colors, and then click Apply.
9	To deselect the diagram, click in the blank area to the right of the slide title.