Reviewing and Sharing a Presentation

Core Training for Microsoft PowerPoint 2002

Adding Comments to a Presentation

1	To begin inserting a comment, click the Insert menu, and then click Comment.
2	In the comment box, type Does this cover everything?
3	To close the comment box, click the blank area to the right of the comment box.
4	To display the comment, point to the small box on the slide that contains Catherine's initials.
5	To begin inserting a second comment, in the Slide pane, click Slide 3, and then click the first square object.
6	To insert a second comment, click the Insert menu, and then click Comment.
7	In the comment box, type Any ideas for improving this slide?
8	To deselect the comment box, click the blank area to the right of the comment box.
9	To display the comment for editing, double-click the comment box.
10	To place the insertion pointer in the comment box, click to the right of the word slide, press the SPACEBAR, and then type visually.
11	To close the comment box, click the blank area to the right of the box.
12	To display the Reviewing toolbar, click the View menu, point to Toolbars, and then click Reviewing.
13	To hide the comment box, on the Reviewing toolbar, click the Markup button (first button on the left).
14	To display the comment box, on the Reviewing toolbar, click the Markup button.
15	To insert a comment in Slide 8, in the Slide pane, click three times below the scroll box on the scroll bar, and then click Slide 8.
16	To open a new comment box, on the Reviewing toolbar, click the Insert Comment button.
17	In the comment box, type Ask Kim.
18	To close the comment box, click the blank area to the right of the comment box.
19	To display the Revisions Pane, click the View menu, point to Toolbars, and then click Revisions Pane.
20	To delete the comment, on the Reviewing toolbar, click the Delete Comment button.
21	To begin deleting the comment on Slide 1, in the lower-left corner of the Revisions Pane, click Previous.
22	To return to Slide 1, click Previous again, and then click the comment box.
23	To delete the comment, on the Reviewing toolbar, click the Delete Comment button.

Adding Password Protection to a Presentation

1	To begin adding a password to a presentation, click the Tools menu, click Options, and then click the Security tab.
2	To set the password, in the Password to modify box, type tulip, and then press ENTER.
3	To confirm the password, in the Confirm Password dialog box, in the Reenter password to modify box, type tulip, and then press ENTER.
4	To save the presentation, on the Standard toolbar, click the Save button.
5	To close the presentation, click the lower of the two Close buttons in the upper-right corner of the window.
6	To open the presentation, on the Standard toolbar, click the Open button.
7	Double-click the Presentations folder, click the TGC Training file, and then click Open.
8	In the Password box, type roses, and then press ENTER.
9	To close the alert message, click OK, and then click Read Only.
10	To close the presentation, click the lower of the two Close buttons in the upper-right corner of the window.
11	To open the presentation, on the Standard toolbar, click the Open button, click the TGC Training filename, and then click Open.
12	In the Password box, type tulip, and then press ENTER.
13	To remove the password, click the Tools menu, and click Options.
14	To delete the password, double-click the contents of the Password to modify box, and press the DELETE key.
15	To close the Options dialog box, click OK.

Sending a Presentation Using E-Mail

1	To begin sending a file for review through e-mail, click the File menu, point to Send To, and then click Mail Recipient (for Review).
2	In the To: box, type mikeg@gardenco.com.
3	To set the priority of the message as high priority, on the Message toolbar, click the Importance: High button (the red exclamation point).
4	To set the flag for follow up, on the Message toolbar, click the Message Flag button.
5	To display the Calendar, in the Flag for Follow Up dialog box, click the Due by arrow, in the month of August, click 20, and then click OK.
6	To type your message, click in the Message pane, below the text Please review the attached document, and then type Thank you
7	To send the message, on the Message toolbar, click the Send button.

Tracking Changes in a Presentation

1	To begin tracking changes in your presentation, click the View menu, point to Toolbars, and then click Reviewing.
2	To merge a file, click the Tools menu, click Compare and Merge Presentations, in the Presentations folder, click the Merge file, and then click Merge.
3	In response to the message box, click Continue.
4	To begin hiding the comments made by Kim Yoshida, on the Reviewing toolbar, click the Reviewers button.
5	To clear the checkbox, click Kim Yoshida, and then click the blank area to the right of the Reviewers box.
6	To display revisions by all reviewers, click the Reviewers button, select the All Reviewers check box, and then click the blank area to the left of the Reviewers box.
7	To display the comments made by Kim Yoshida, in the Revisions pane, under Slide Changes, click KY1.
8	To display the changes to the slide, in the Revisions pane, click the Gallery tab.
9	To display slide changes by the reviewer, in the Revisions pane, click the List tab.
10	To delete comments, on the Reviewing toolbar, click the Delete Comment arrow, and then click Delete All Markers on the Current Slide.
11	To display changes made by Kim Yoshida in Slide 2, on the Reviewing toolbar, click the Next Item button.
12	In the Track Changes box, select the Inserted “Available in the office” (Kim Yoshida) check box.
13	To close the Track Changes box, click the blank area to the left of the box.
14	To apply changes proposed by Kim Yoshida, on the Reviewing toolbar, click the Apply button (fifth from left).
15	To select the Track Changes marker, in the Slide pane, click the Track Changes Marker.
16	To delete the marker, on the Reviewing toolbar, click the Delete Marker button.
17	To view the revision markers in Slide 3, at the bottom of the Revisions Pane, click the Next button.
18	To display the changes that Kim Yoshida made to the slide, in the Revisions Pane, click the Gallery tab.
19	To apply the changes, on the Reviewing toolbar, click the Apply arrow, and then click Apply All Changes to the Current Slide.
20	To delete the markers, on the Reviewing toolbar, click the Delete Comment arrow, and then click Delete All Markers on the Current Slide.
21	To verify if there are other changes in the presentation, in the Revisions Pane, click the List tab.

Broadcasting a Presentation over a Network

1	To begin scheduling a presentation broadcast, click the Slide Show menu, point to Online Broadcast, and then click Schedule a Live Broadcast.
2	To select a shared network folder, click Settings, click Browse, and then click Select.
3	The network server name appears in the Save broadcast file in box. In the Audio/Video area of the Broadcast Settings dialog box, click None
4	To close the Broadcast Settings dialog box, click OK.
5	To enter a description, click in the Description box and type This presentation
6	To display online meeting information, click Schedule.
7	To invite people to the broadcast, in the To: box type mikeg@gardenco.com.
8	On the Message toolbar, click Send.
9	When the successfully scheduled message appears, click OK.
10	To start the broadcast, click the Slide Show menu, point to Online Broadcast, and then click Start Live Broadcast Now.
11	To select the event, in the Select event to broadcast live list, click the scheduled broadcast.
12	To send a message to your audience, click Broadcast, and then click Audience Message.
13	Type Be ready, and then click Update.
14	To display the lobby page in the window, click Preview Lobby Page.
15	To close the lobby page, in the browser window, click the File menu, and then click Close.
16	To broadcast the presentation, in the Broadcast Presentation dialog box, click Start.
17	In response to the message, click Yes.

Delivering a Presentation on the Road

1	To start the Pack and Go Wizard, click the File menu, and then click Pack and Go.
2	To select a presentation, in the first page of the Pack and Go Wizard, click Next.
3	To select the active presentation, in the second page of the Pack and Go Wizard, click Next.
4	To select a destination in which to store your presentation, in the third page of the Pack and Go Wizard, click Choose destination, and then click Browse.
5	To select a shared network folder, double-click the Presentations folder, click Select, and then click Next.
6	To ensure that linked files used in your presentation are not included, in the fourth page of the Wizard, click the Include linked files check box to clear it.
7	To embed the fonts, click the Embed TrueType fonts check box to select it, and then click Next.
8	To select it, in the fifth page, click Viewer for Microsoft Windows, and then click Next.
9	To finish packing your presentation, in the sixth page of the Wizard, click Finish.
10	To save and close the presentation, on the Standard toolbar, click the Save button, click the Close window button, and then close PowerPoint.
11	To begin the slide show, on the Windows taskbar, click Start, point to All Programs, and then click Microsoft PowerPoint Viewer.
12	To navigate to your presentation, click the TGC Training file, and then click Show.
13	To advance through the presentation, click the mouse button three times.
14	To close the Microsoft PowerPoint Viewer, in the Microsoft PowerPoint Viewer dialog box, click Exit.