Core Training for Microsoft Word 2002

Proofreading and Printing a Document

Checking the Spelling and Grammar in a Document

1 To start checking the spelling and grammar of the active document, click the Spelling and Grammar button on the Standard toolbar.
2 In the Spelling and Grammar dialog box, notice that the first word that is not contained in the Word online dictionary is highlighted and click the Ignore Once button to skip the recipient's last name.
3 Notice that the next potential error is highlighted, click both in the Suggestions box, and then click the Change button.
4 To add the next misspelled word as an AutoCorrect entry, make sure that environmentally is selected in the Suggestions box and click the AutoCorrect button.
5 To correct all the occurrences of a misspelled word in a document, make sure that hearty is selected in the Suggestions box and click the Change All button.
6 To ignore all the occurrences of a word that was identified as misspelled in a document but isn't, click the Ignore All button.
7 To correct a sentence identified as a fragment sentence, click to place the insertion to the left of the word available in the Fragment box, type are, press the SPACEBAR, and then click the Change button.
8 When prompted to acknowledge that Word has finished checking the spelling and grammar of the document, click OK.
9 To move the insertion point to the beginning of the document, hold down the CTRL key and press the HOME key.
10 To look for a synonym for a word, double-click the word important in the second sentence of the first paragraph, click the Tools menu, point to Language, and then click Thesaurus.
11 In the Thesaurus dialog box, make sure that significant is selected in the Replace with Synonym box and click the Replace button.

Translating Text in Another Language

1 To enable the French language on your computer, click the Start button on the Windows taskbar, point to All Programs, point to Microsoft Office Tools, and then click Microsoft Office XP Language Settings.
2 In the Microsoft Office Language Settings dialog box, click ten times below the scroll box on the scroll bar, click French in the list, and then click the Add button.
3 To apply the settings, click OK.
4 When prompted to shut down and restart open Office applications, click Yes.
5 To select a word to translate, click to the left of the word Ch?re right under the address block, and drag from left to right to select the word.
6 To display the Translate task pane, click the Tools menu, point to Language, and then click Translate.
7 To translate the selected word, make sure that the Current selection option is selected under Translate what?, click the Dictionary arrow under Look up in dictionary in the Translate task pane, click French (France) to English (U.S.) in the list, and click the Go button.
8 To replace the French word with its English equivalent, click below the scroll box on the scroll bar, click to the left of the word dear, drag from left to right to select the word dear, and then click the Replace button.
9 To start drafting an answer to the request, click New Blank Document on the Standard toolbar.
10 In the new document window, type Dear Sir:, press the ENTER key twice, and then type Please find enclosed a copy of our Spring 2003 catalog.
11 To include the correct symbol for the Euro currency, click to the right of the word Euros, press the SPACEBAR, type (, click the Insert menu, and then click Symbol.
12 In the Symbol dialog box, click in the Font box, drag from left to right to select the contents of the box, type Times New Roman, and then press the ENTER key.
13 Click the Subset arrow, click twice below the scroll box on the scroll bar, and then click Currency Symbols in the list.
14 Click the Euro symbol, and click the Insert button.
15 To close the Symbol dialog box, click the Close button.
16 Notice that the Euro symbol now appears in the letter, and type ).

Previewing and Printing a Document

1 To preview the active document, click the Print Preview button on the Standard toolbar.
2 To modify the top margin of the document, place the mouse pointer over the Top Margin indicator on the vertical ruler and drag the pointer down half an inch, making sure that the last line of the text is not forced onto another page.
3 To view the document in its actual size, position the magnifying glass pointer over the document and click near the top of the document.
4 To reduce the zoom percentage applied to the document, position the magnifying glass pointer over the document and click near the top of the document.
5 To close the Print Preview window, click the Close Preview button on the Print Preview toolbar.
6 To print a single copy of the document using the default printer and settings, click the Print button on the Standard toolbar.
7 To print an envelope based on information contained in the letter, click in the selection area to the left of the first line of the address block, hold down the SHIFT key, and then press the DOWN ARROW key twice.
8 Click the Tools menu, point to Letters and Mailings, and then click Envelopes and Labels.
9 To omit a return address on the envelope, select the Omit check box located above the Return address box in the Envelopes and Labels dialog box.
10 To print an envelope using the information presented in the Envelopes and Labels dialog box, assume that an envelope has been inserted in the printer and click the Print button.
11 To print a mailing label based on information contained in the letter, click the Tools menu, point to Letters and Mailings, and then click Envelopes and Labels.
12 In the Envelopes and Labels dialog box, click the Labels tab.
13 Click the Single label option under Print, assume that a label has been inserted in the printer, and click the Print button.
14 To save the document, click the Save button on the Standard toolbar.