Changing the Look of a Document

Core Training for Microsoft Office XP

Changing the Appearance of Text

1	To format the document heading, drag from left to right to select the words The Lovely Lily.
2	Click the Font size arrow on the Standard toolbar, and click 26 in the list.
3	To further refine the formatting applied to the selected text, click the Format menu and click Reveal Formatting.
4	In the Reveal Formatting pane, click the Font link under Formatting of selected text.
5	In the Font dialog box, select the Outline check box under Effects and click OK. Notice that the selected text now appears with an outline effect and that the effect is listed in the Font section of the task pane.
6	To clear the applied formatting from the selected text, point to the Selected text box in the Reveal Formatting task pane, click the Selected text arrow, and then click Clear Formatting.
7	To restore the formatting that you just cleared, click the Undo button on the Standard toolbar.
8	To format a single word, click in the word pinks in the first sentence of the second paragraph, click the Font Color arrow on the Formatting toolbar, and then click the Pink square in the color palette.
9	To highlight a phrase, drag from left to right to select the words rich glow of gold at the end of the second paragraph, click the Highlight arrow on the Formatting toolbar, and then click the Yellow square in the color palette.
10	To format existing text as small caps, drag from left to right to select the words Pollyanna, Tiger Babies, Ariadne, Scheharazade.
11	Click the Format menu, and click Font.
12	In the Font dialog box, select the Small caps check box under Effects and click OK.
13	To select the other two flower names, drag from left to right to select the words Aces of Hearts, hold down the CTRL key, and then drag from left to right to select the word Reveries.
14	To apply the same formatting to the two selected words as the formatting applied to the other flower names, click the Edit menu and click Repeat Font Formatting.
15	To select all of the flower names in the document, point to the Selected text box, click the Selected text arrow, and then click Select All Text With Similar Formatting.
16	To bold the selected flower names, click the Bold button on the Standard toolbar and click to the right of the third paragraph to see the effect of the applied formatting.

Changing the Appearance of a Paragraph

1	To view the document in Print Layout view, click the Print Layout View button in the lower-left corner of the document window, and notice that a vertical ruler appears on the left side of the document window.
2	To display formatting marks, click the Show/Hide ¶ button on the Standard toolbar.
3	To break the title on two lines, click to place the insertion point to the right of the word for in the title, hold down the SHIFT key, and then press the ENTER key.
4	To center the title, click the Center button on the Formatting toolbar.
5	To align the text of the first paragraph evenly between both margins, press the DOWN ARROW key and click the Justify button on the Formatting toolbar.
6	To indent the first line of the first paragraph by half an inch, drag the First Line Indent marker to the 0.5" mark on the horizontal ruler.
7	To left-indent the paragraph that follows the Event Title heading, click to the right of the word Thein the first line of the paragraph and drag the Left Indent marker to the 0.5" mark on the horizontal ruler.
8	To also modify the right indent for the selected paragraph, drag the Right Indent marker to the 5" mark on the horizontal ruler.
9	To select other text to format, click below the scroll box on the scroll bar, click in the selection area to the left of the word Dates, hold down the SHIFT key, and then press the DOWN ARROW key.
10	To set a left tab for the selected text, make sure that the Left Tab indicator appears on the Tab Indicator button, click the 1" mark on the horizontal ruler, and then click to the left of the word Dates to clear the selected text.
11	To align the paragraph with the new tab stop, press the TAB key.
12	To set a decimal tab, click in the selection area to the left of the text $10.00, hold down the SHIFT key, and then press the DOWN ARROW key.
13	To display the Decimal Tab indicator, click the Tab Indicator three times and then click the 2" mark on the horizontal ruler.
14	To align the dollar amounts by their decimal points, click to the left of $10.00, press the TAB key, click to the left of $6.00, and then press the TAB key.
15	To place the insertion point at the top of the document, hold down the CTRL key and press the HOME key.
16	To modify the paragraph spacing in the document, click the Format menu and click Paragraph.
17	In the Paragraph dialog box, click the After up arrow under Spacing twice and then click OK.
18	To apply the specified formatting to another paragraph, click the Format Painter button on the Standard toolbar and click the Event Title heading.
19	To add more space between the selected text and the previous paragraph, click the Format menu and click Paragraph.
20	In the Paragraph dialog box, click the Before up arrow twice under Spacing and click OK.
21	To add a border and shading to text, click below the scroll box on the scroll bar, click in the selection area to the left of the sentence that starts with The last portion of the announcement, hold down the SHIFT key, and press the DOWN ARROW key three times.
22	To center the selected text, click the Center button on the Formatting toolbar.
23	To add a border to the selected text, click the Format menu and click Borders and Shading.
24	In the Borders and Shading dialog box, make sure that the Borders tab is displayed and click the Shadow box under Setting.
25	To add shading to the selected text, click the Shading tab.
26	On the Shading tab, click the Light Yellow color square on the color palette and then click OK.
27	To add a sentence and center it under the shadowed box, move the mouse pointer about two lines below the center of the shadowed box, double-click the insertion point when the pointer shape changes to an Align Center pointer, and then type All announcements must be submitted 6 months in advance.

Creating and Modifying a List

1	To select existing text to format as a numbered list, click in the selection area to the left of the word Dates, hold down the SHIFT key, and then press the DOWN ARROW key three times.
2	To format the selected text as a numbered list, click the Numbering button on the Formatting toolbar.
3	To replace the numbers that precede the list entries with letters, click the Format menu and click Bullets and Numbering.
4	In the Bullets and Numbering dialog box, click the box that contains A., B., C. on the Numbered tab and click OK.
5	To select existing text to format as a bulleted list, click in the selection area to the left of the line that starts with $10.00, hold down the SHIFT key, and then press the DOWN ARROW key.
6	To format the selected text as a bulleted list, click the Bullets button on the Formatting toolbar.
7	To indent the bulleted list and make it part of the numbered list, click the Decrease Indent button on the Formatting toolbar, and notice that the selected bulleted list becomes part of the alphabetical list.
8	To restore the previous formatting of the selected list, click the Increase Indent button on the Formatting toolbar.
9	To change the appearance of the bullets for the selected list, click the Format menu and click Bullets and Numbering.
10	Make sure that the Bulleted tab is selected, click the colored bullet box, and then click OK.
11	To select additional text, click to the left of the word Dates, hold down the SHIFT key, and then click to the right of the text (children).
12	To change the letters to numbers and the bullets to letters, click the Format menu and click Bullets and Numbering.
13	In the Bullets and Numbering dialog box, click the Outline Numbered tab, click the (a) Heading box, and then click OK.

Changing the Appearance of Pages

1	To preview the open document, click the Print Preview button on the Standard toolbar.
2	In the Print Preview window, click the Multiple Pages button on the Print Preview toolbar, click the upper-left square on the palette, and drag the pointer one square to the right and one square down to select four pages.
3	To change the document margins, click the File menu and click Page Setup.
4	In the Page Setup dialog box, type 1.25" in the Top box under Margins.
5	Drag from left to right to select the contents of the Bottom box under Margins, type 1.25", and then click OK.
6	To close the Print Preview window, click the Close Preview button on the Print Preview toolbar.
7	To move the insertion point to a different area of the document, press the PAGE DOWN key four times.
8	Notice that the first two lines of the paragraph appear at the bottom of page 2, click the Format menu, and click Paragraph.
9	In the Paragraph dialog box, click the Line and Page Breaks tab.
10	To keep the first two lines of the paragraph that appear at the bottom of page 2 with the rest of the paragraph, select the Widow/Orphan control check box, select the Keep lines together check box, and then click OK.
11	To insert a manual page break, press the PAGE DOWN key and click to place the insertion point to the left of the words Hot or Cold?
12	Click the Insert menu, and click Break.
13	In the Break dialog box, make sure that the Page break option is selected under Break types and click OK.
14	To insert a section break, click below the scroll box on the scroll bar and click to place the insertion point to the left of the COMPOSTING DOs and DON'Ts title.
15	Click the Insert menu, and click Break.
16	In the Break dialog box, click the Next page option under Section break types and click OK.
17	To place the insertion point at the beginning of the document, hold down the CTRL key and press the HOME key.
18	To start adding headers and footers to the document, click the View menu and click Header and Footer.
19	Notice that the document is now displayed in Print Layout view and that the Header and Footer toolbar is displayed, and then type The Garden Company.
20	To move the insertion point to the Header - Section 2 box, click the Show Next button on the Header and Footer toolbar.
21	To leave the header for the last section of the article blank, click the Same as Previous button on the Header and Footer toolbar, drag from left to right to select the text The Garden Company, and then press the DELETE key.
22	To define a footer for the first section of the document, click the Switch Between Header and Footer button on the Header and Footer toolbar and then click the Show Previous button on the Header and Footer toolbar.
23	To add page numbers on all of the pages for the first section of the document, place the mouse pointer over the center of the Footer - Section 1 box and double-click when the mouse pointer shape changes to the Center shape.
24	Click the Insert Page Number button on the Header and Footer toolbar, and then click the Close button on the Header and Footer toolbar.
25	To preview the document, click the Print Preview button on the Standard toolbar.
26	To get a preview of all 5 pages of the document, click the Multiple Pages button on the Print Preview toolbar, click the upper-left square on the palette, and drag the pointer two squares to the right and one square down to select six pages.
27	To change the orientation of the last page, click page 5 of the document, click the File menu, and then click Page Setup.
28	In the Page Setup dialog box, click the Landscape box under Orientation, click OK, and notice the landscape orientation of page 5.

Changing the Look of a Document with Styles

1	To start applying styles to the document, click in the selection area to the left of the text Why Compost?
2	To display the Style and Formatting task pane, click the Format menu and click Styles and Formatting.
3	In the Styles and Formatting task pane, point to the Formatting of selected text box, and notice that the style and attributes of the selected text are displayed in a ScreenTip.
4	To apply a different built-in style, click Heading 2 under Pick formatting to apply.
5	To select additional headings to format, hold down the CTRL key, click below the scroll box on the scroll bar, and click in the selection area to the left of the What Is a Compost Pile? heading.
6	To apply a style to all of the selected text, click Heading 2 under Pick formatting to apply.
7	To position the insertion point at the top of the document, hold down the CTRL key and then press the HOME key.
8	To create a style based on an existing style, click to place the insertion point between the words Why and Compost, click the Select All button under Formatting of selected text in the Styles and Formatting task pane, and then click the New Style button.
9	In the New Style dialog box, type Heading 2 Plus in the Name box under Properties.
10	To specify formatting attributes for the new style, click the Font Size arrow, click 16, click the Font Color arrow, click the Blue square on the color palette, and then click OK.
11	To apply the new style to the selected text, click Heading 2 Plus under Pick formatting to apply.
12	To modify a style, point to Heading 2 Plus under Formatting of selected text, click the arrow that appears, and then click Modify.
13	In the Modify Style dialog box, click the Italic button to clear the attribute and click OK.
14	To apply a different style to the selected text, click Heading 2 under Pick formatting to apply.
15	To delete a style, point to Heading 2 Plus under Pick formatting to apply, click the arrow that appears, and then click Delete.
16	When prompted to confirm the deletion, click Yes.
17	To clear the text select, click to the right of the Hot or Cold? heading.
18	To close the Styles and Formatting task pane, click the Close button in the upper-right corner of the task pane title bar.
19	To display the Style area and get an overview of the styles applied to each paragraph in your document, click the Tools menu and click Options.
20	In the Options dialog box, drag from left to right to select the contents of the Style area width box under Outline and Normal options on the View tab, type 1", and then click OK.
21	Notice that the Style area appears along the left side of the document window and that a thin vertical line appears between the style area and the document text, and click below the scroll box on the scroll bar to view more of the styles applied to the document text.